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1.
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Introductions |
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The meeting was convened at 10:30 a.m. and introductions were made. |
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2.
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Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). |
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No public comment was offered. |
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3.
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APPROVE the following actions as requested by the Hazardous Materials Commission:
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The Committee approved the nominations as presented. |
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AYE:
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Chair Karen Mitchoff, Vice Chair Candace Andersen
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Passed
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Attachments: |
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Mem_HazMat Comm Trans Nominations
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HazMat Comm Application - George Smith
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HazMat Comm Application - Ralph Sattler
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Support Letter - Sattler
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Support Letter - Glueck
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HazMat Comm Application - Fred Glueck
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Support Letter - Morales
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HazMat Comm Application - Ed Morales
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Announce Env Eng
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Announce Env Alt
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Announce Env Eng_
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Announce Env
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4.
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ACCEPT report on the Auditor-Controller's audit activities for 2013 and APPROVE the proposed schedule of financial audits for 2014.
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The Assistant Auditor-Controller and Audits Chief updated the audit status by reporting that 40 of the 41 audits scheduled for 2013 had now been completed, leaving only one concerning inmate cash to be rescheduled for 2014. The delay in the inmate cash audit was attributed to difficulty scheduling time with Sheriff personnel to begin the audit. However, the audit is now in progress.
Auditor staff highlighted the significant effort required annually to prepare the Comprehensive Annual Financial Report and the Countywide Single Audit, which it coordinates. They advised that Macias Gini & O'Connell, LLP, has been retained to conduct the Countywide Single Audit this year.
The Committee expressed concern over a recent issue with a mental health services contract, in which the contractor was paid in monthly installments totaling the contract payment limit but exceeding costs for services actually provided. Fixed monthly payments do not necessarily reflect the actual cost of services rendered nor do they provide a clear indication of the adequacy of the contract budget unless the contract is a fixed price contract.
The Committee accepted the Auditor-Controller's report on 2013 audit activities and approved the proposed schedule of financial audits for 2014 with the following modification:
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REQUESTED the Auditor-Controller to additionally review prior-year contracts of the Health Services-Mental Health Division to ensure that payments to contractors were made in strict accordance with the contract payment provisions.
The Committee also requested the County Administrator to:
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verify prior to approval that contract payment provisions for mental health services provide for payment that is based on costs of services provided during the payment period rather than a fixed amount per period.
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address in the annual Advisory Body Training the limited uses of the new Municipal Advisory Committee (MAC) funding allocation recently approved by the Board, emphasize that these funds may be used only with the District Supervisor’s approval, and also alert the MACs to the new requirement to report financials in the MAC annual report to the Board.
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AYE:
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Chair Karen Mitchoff, Vice Chair Candace Andersen
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Passed
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Attachments: |
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Mem_Auditor trans 2014 audit plan
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Attachment 1 - Proposed Audit Listing
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Attachment 2 - Completed Audit Listing
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Attachment 3 - Audits in Progress Listing
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Attachment 4 - Postponed Audits Listing
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5.
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APPROVE the proposed 2014 Committee meeting schedule and work plan, or provide direction to staff regarding any changes thereto.
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The Committee approved the 2014 meeting schedule and discussion calendar as presented. |
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AYE:
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Chair Karen Mitchoff, Vice Chair Candace Andersen
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Passed
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Attachments: |
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Proposed 2014 IOC Meeting Schedule and Work Plan
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6.
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APPROVE the proposed plan and schedule for the recruitment to fill four Board of Supervisors seats on the Contra Costa County Employees' Retirement Association Board of Trustees, and one seat each on the County Planning and Contra Costa County Fire Protection District Fire Advisory Commissions that will become vacant on July 1, 2014.
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The Committee approved the recruitment schedule and plan as presented but indicated that it intends to conduct all interviews at the Committee level and forward nominations to the Board of Supervisors for approval, with no interviews to be conducted at the Board level unless the Board specifically directs so. |
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AYE:
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Chair Karen Mitchoff, Vice Chair Candace Andersen
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Passed
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7.
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The March 3, 2014 has been canceled. The next meeting is currently scheduled for March 17, 2014. |
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8.
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Adjourn |
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The meeting was adjourned at 11:15 a.m. |