Agenda

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CALENDAR FOR THE BOARD OF COMMISSIONERS BOARD CHAMBERS ROOM 107, COUNTY ADMINISTRATION BUILDING 651 PINE STREET MARTINEZ, CALIFORNIA 94553-1229
CANDACE ANDERSEN, CHAIR MARY N. PIEPHO, VICE CHAIR JOHN GIOIA KAREN MITCHOFF FEDERAL D. GLOVER FAY NATHANIEL JANNEL GEORGE-ODEN JOSEPH VILLARREAL, EXECUTIVE DIRECTOR, (925) 957-8000
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO THREE (3) MINUTES. The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item or public comment period depending on the number of speakers and the business of the day. Your patience is appreciated. A closed session may be called at the discretion of the Board Chair. Staff reports related to open session items on the agenda are also accessible on line at www.co.contra-costa.ca.us.
AGENDA February 9, 2016


1:30 P.M. Convene and call to order.

CONSIDER CONSENT ITEMS: (Items listed as C.1 through C.5 on the following agenda) - Items are subject to removal from the Consent Calendar by request from any Commissioner or on request for discussion by a member of the public. Items removed from the Consent Calendar will be considered with the Discussion Items.

DISCUSSION ITEMS

D. 1 PUBLIC COMMENT (3 Minutes/Speaker)

D. 2 CONSIDER Consent Items previously removed.

	D.3	CONSIDER approving the 2016-2017 Annual Agency Budget; and adopting Public Housing Authority Board Resolution No. 5198 approving the Budget in the form prescribed by the U.S. Department of Housing and Urban Development.

Attachments
Budget Program Summary
Consolidated Analysis of Agency Reserves
Resolution 5198

Closed Session A. CONFERENCE WITH LABOR NEGOTIATORS (Govt. Code Section 54957.6(a)) 1. Agency Negotiators: Fran Buchanan and Shaunesy Behrens Employee Organizations: Public Employees Union, Local No. 1 2. Agency Negotiators: Fran Buchanan and Joseph Villarreal Unrepresented Employees: All unrepresented agency management employees and all other unrepresented agency employees

ADJOURN

CONSENT ITEMS:

	C.1	AUTHORIZE the Executive Director to execute a contract with Xerox Corporation to lease copiers and printers to the agency and to be provided copier and printer maintenance and supplies for a period not to exceed five years.

	C.2	ACCEPT the financial and program compliance audit report for the period April 1, 2014 through March 31, 2015, prepared by Harn & Dolan, Certified Public Accountants, Walnut Creek, California.

Attachments
Management Letter
Audit Report

	C.3	RECEIVE the Housing Authority of the County of Contra Costa’s rolling annual public housing occupancy report for the period ending November 30, 2015.

Attachments
Occupancy Report

	C.4	ADOPT Resolution No. 5197 to approve collection loss write-offs in the public housing program in the amount of $18,823.43 for the quarter ending December 31, 2015.

Attachments
Resolution 5197
Collection Loss Write-Off for QE December 31, 2015

	C.5	RECEIVE the Housing Authority of the County of Contra Costa’s investment report for the quarter ending DECEMBER 31, 2015.

Attachments
Investment Report

GENERAL INFORMATION Persons who wish to address the Board of Commissioners should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk. All matters listed under CONSENT ITEMS are considered by the Board of Commissioners to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Commission votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Commissioners can be submitted to the office of the Clerk of the Board via mail: Board of Commissioners, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913; or via the County’s web page: www.co.contracosta.ca.us, by clicking “Submit Public Comment” (the last bullet point in the left column under the title “Board of Commissioners.”) The County will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. Copies of taped recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Applications for personal subscriptions to the monthly Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The monthly agenda may also be viewed on the County’s internet Web Page: www.co.contra-costa.ca.us The Closed session agenda is available each month upon request from the Office of the Clerk of the Board, 651 Pine Street, Room 106, Martinez, California, and may also be viewed on the County’s Web Page. AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.