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Supervisor John Gioia, Chair
Supervisor Candace Andersen, Vice Chair |
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1. | Introductions | ||||||||||
Chair Gioia convened the meeting at 11:00 a.m. and self-introductions were made by attendees. | |||||||||||
2. | Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). | ||||||||||
No members of the public requested to speak during the general public comment period. | |||||||||||
3. | RECEIVE and APPROVE the Record of Action for the February 29, 2016 IOC meeting. | ||||||||||
The Committee approved the Record of Action for the February 29, 2016 IOC meeting as presented. | |||||||||||
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4. | ACCEPT 2014/15 annual report from the Public Works Director on the Internal Services Fund for the County's Vehicle Fleet and identify low-mileage vehicles. | ||||||||||
Deputy Public Works Director Joe Yee presented the report highlights:
Supervisor Gioia asked about the apparent spike in new vehicle purchases. Mr. Velasquez confirmed that new purchases would continue to be high this year and begin to drop next year, due to the purchasing cycle. He clarified that the average life span for sedans is 100,000 miles; however, patrol vehicles are depreciated over three years vs. a non-patrol sedan, which is depreciated over seven years. The Committee accepted the report as presented and directed IOC staff to forward the report to the Board of Supervisors on Consent. |
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5. | The policy is going to be put into an Administrative Bulletin format, and made available to all employees. The Target Solutions training modules and intranet site with guidelines for use and other resources is expected to be ready for use by September 1, 2016, allowing the policy to go into full effect before the end of the year. | ||||||||||
OCM Director Betsy Burkhart presented the status report. She indicated that she expects that the social media policy approved by the Board in 2014 will be fully implemented by September 1, upon completion of staff training. She commented that the social media landscape continues to change rapidly and new issues continue to emerge, such as policies on social media records, and the existence of multiple department accounts, and unverified accounts. Supervisor Andersen Ms. Burkhart to investigate if the County could obtain full access/privileges to NextDoor, which usually is limited only to residents. Ms. Burkhart commented that departments are adept at publishing their own information but not as adept at monitoring and handling what is said about them on social media sites. She is going to demo products that might be implemented countywide. She also observed that the old news cycles no longer exist; in an emergency, the expectation is that information will be immediately available via social media, not just available during the next news cycle, e.g. the 5 o'clock news. She reported that the County has developed a new intranet site on the same system as the internet site, Civics Plus. The Committee accepted the report. |
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6. |
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Animal Services Director Beth Ward presented the staff report. Supervisor Gioia cautioned Ms. Ward about expanding the donation program in a way that does not increase demands on the department that cannot be met. Ms. Ward said she was hopeful that expanding the donation program would also lead to new grant opportunities and increased revenues. The following individuals commented in support of the recommendations: Peter Wilson (statement attached), Linda Rodgers (statement attached), Lisa Kirk, and Julie Linford. Supervisor Gioia commented that the County's resources are limited and that we do not fully recover our costs to provide contract city services. The Committee accepted the report, approved the recommendations, and directed staff to schedule the matter for discussion at a future Board of Supervisors meeting. The Committee will recommend that authority be delegated to the Animal Services Director to accept any monetary donations and that she be required to report annually to the Board identifying the donations that were accepted. The Committee will not recommend any changes to purchasing or contracting authority, but will rely on the County's existing policies and procedures for purchasing and contracting. |
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7. |
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Terry Speiker presented the report and recommendations on the Aviation Advisory Commission (AAC), the Advisory Council on Aging, the Commission for Women, and the Emergency Medical Care Committee. Camilla Rand presented the report and recommendations on the Economic Opportunity Council. EOC members Ajit Kaushal and Renee Zeimer commented that the EOC was not aware that it was being reviewed, and is being characterized as problematic instead of progressive and hardworking. Mr. Kaushal asked to make a presentation to the IOC regarding the EOC's activities. Supervisor Gioia responded that he didn't see a need for a separate EOC presentation, and that this information will be shared with the EOC and the Board of Supervisors. Ms. Rand commented that she referenced the triennial review process in a prior director's report to the EOC. Agricultural Commissioner Chad Godoy presented the report and recommendations on the Agricultural Task Force. Supervisor Gioia proposed that the PEHAB should transition to an environmental sustainability committee staffed by the County's Sustainability Coordinator (Department of Conservation and Development). County Librarian Jessica Hudson presented the report and recommendations on the County Library Commission. The following individuals commented on this issue: Alan Smith (statement attached), Greg Enholm (statement attached), Peter Wilson (statement attached), Judy Waterson, and Katherine Braden. Following is a summary of the Committee's actions:
Terry Speiker advised that Phase 2 of the Triennial Review would be presented to the IOC in the fall, and that the Advisory Body training and updated handbook for appointees will be put on line beginning in May 2016.. |
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8. | The next meeting is currently scheduled for April 25, 2016. | ||||||||||
9. | Adjourn | ||||||||||
Vice Chair Andersen adjourned the meeting at 12:30 p.m. | |||||||||||
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