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A list of the seventeen (17) excluded bodies is below. Most excluded bodies were not reviewed due to full governing independence from the County, such as the East Bay Regional Park District’s own Parks Advisory Committee. A rationale is noted if the body is not independent and/or is not explicitly explained in Resolution 2012/261. In those cases, the body was either an ad hoc (temporary) body or was not a true “Maddy” body. A body that is indicated below as “Not Maddy” is a body to which the Board of Supervisors does not make appointments, but is listed in the Boards & Commissions Database (Maddy Book) to improve public awareness and access to the body’s meetings.
Fourteen (14) committees are included in Phase I, which was last completed in 2015. The fourteen advisory bodies are divided between four mandatory commissions and ten discretionary commissions.
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Summary of Findings for Phase IStaff to bodies included in Phase I were asked to complete a survey, which was reviewed and signed by the advisory body Chairperson. Staff from the Clerk of the Board then reviewed the materials and surveys submitted by the advisory body staff and chairs. In addition to the survey materials, Clerk of the Board staff also went online to confirm whether the bodies are posting agendas online and to review the contents of the agendas for compliance with several additional policies, such as including information about disability access and access to supplemental materials and materials submitted after the posting deadline, and opportunities for public comment. The Clerk of the Board also reviewed the agendas for whether the agenda descriptions were adequate for a layperson or outsider to understand what would be discussed at the meeting.Unless highlighted in the recommendations, no changes to bylaws, membership requirements, or seat structure are recommended for committees. This report includes a description of advisory bodies in the Phase I review, along with a summary of comments or recommendations from the Clerk of the Board and the County Administrator’s Office. Mandatory BodiesAdvisory Council on Aging (ACOA)The Contra Costa County Advisory Council on Aging (ACOA) advises the Area Agency on Aging (AAA) in all matters related to the development and administration of senior programs in accordance with the mandates of the Older Americans Act. The ACOA also advises the AAA, the Aging and Adult Services Bureau of the Contra Costa County Employment and Human Services Department, and the Board of Supervisors on the Fourth-Year Area Plan which is based on the unmet needs and priorities of older persons as determined by surveys of local committees and coalitions on aging, and results of public hearings. The ACOA provides a means for countywide planning, cooperation and coordination for individuals and groups interested in improving and developing services and opportunities for the older residents of Contra Costa County. The ACOA also provides leadership and advocacy on behalf of older persons and serves as a channel of communication and information on aging.Staff Comments/RecommendationsStaff has reviewed the Advisory Council on Aging’s Triennial Review submission and does not currently suggest any changes to the ACOA’s bylaws or operations.Countywide Bicycle Advisory CommitteeThe Countywide Bicycle Advisory Committee provides input to Contra Costa County and the cities in the County on the use of Transportation Development Act funds to construct bicycle and pedestrian projects. The Bicycle Advisory Committee also provides advice to the cities and the County on bicycle and pedestrian planning matters.Staff Comments/RecommendationsStaff for the Clerk of the Board’s Office recommends minor changes to the current agendas to ensure that they include information about disability access and how the public can access materials provided after publication. Additionally, staff recommends that the agendas be posted to the County website under the “AgendaCenter” section to comply with Resolution 2020/1.Economic Opportunity CouncilThe Economic Opportunity Council (EOC) is responsible for ensuring that the Community Action Agency assesses and responds to the causes and conditions of poverty in the community, achieve anticipated family and community outcomes, and remain administratively and fiscally sound.Staff Comments/RecommendationsThe EOC notes that offering skills training for EOC members would be beneficial, given their varying levels of technical skills in regard to writing reports and using software programs. Staff for the Clerk of the Board’s Office does not currently suggest any changes to the EOC’s bylaws or operations. Hazardous Materials CommissionThe Hazardous Materials Commission (HMC) is charged with developing overall policy recommendations for hazardous materials and wastes and advising the Board of Supervisors, local elected officials, and county and city staff.Staff Comments/RecommendationsStaff for the Clerk of the Board’s Office recommends that, in addition to publishing agendas at a physical location and on the Contra Costa Health Services website, the HMC should publish agendas on the County website under the “AgendaCenter” to comply with Resolution 2020/1. Staff does not recommend any other changes to the operations or bylaws of the Hazardous Materials Commission at this time.Discretionary BodiesAgricultural Advisory Task Force CommitteeThe Agricultural Advisory Task Force Committee was created to advise and provide recommendations to the Board of Supervisors on matters that relate to preserving and promoting agriculture in Contra Costa County. The Agricultural Advisory Task Force was originally established on March 25, 1991 to advise the Board on agricultural and open space issues but ceased to be an active committee. Then, on March 28, 2000, the Board authorized the re-establishment of the Agricultural Advisory Task Force and directed the Community Development Department to develop guidelines and to establish a process for recruiting and seating new members. However, in recent years, the advisory body has held no meetings. In 2016, efforts were made to revitalize the group and establish bylaws but progress was stalled due, in part, to staff turnover.Staff Comments/RecommendationsThe status of the Agricultural Advisory Task Force Committee was last discussed at the November 9, 2017 meeting of the Internal Operations Committee, where further actions to reconstitute the task force were suspended. Since that time, a new Agriculture Commissioner has been appointed and has now been charged with reviewing the necessity of the Agricultural Advisory Task Force. The County Administrator’s Office has asked the Commissioner to determine by the end of Fiscal Year 2021-22 (June 30, 2022) whether to abolish or reinstate the Task Force.Alcohol and Other Drugs Advisory BoardThe mission of the Alcohol and Other Drugs Advisory Board (AODAB) is to assess family and community needs regarding prevention and treatment for alcohol and other drug related problems. Resultant findings and recommendations are forwarded to the Health Services Department and the Board of Supervisors. The objective of the AODAB is to develop an effective, concerted, and countywide campaign to reduce alcohol and other drug abuse through an organized program of education, prevention, treatment, and control.Staff Comments/RecommendationsAs a result of the previous Triennial Review of the AODAB, the Board of Supervisors directed that the bylaws of the advisory body be updated. The resulting changes helped to better define the role of the Executive Committee, streamline its organizational structure, and reduce County staff time in supporting the AODAB. The number of committees was also reduced from 4 to 3, to redistribute functions and reduce meeting frequency. These changes were approved on July 10, 2018. Additionally, on December 8, 2020 the Board of Supervisors approved a change to the body’s objectives to emphasize the advocacy role of the AODAB and its reliance on subject matter experts in the field of substance use in order to make recommendations.Staff to the AODAB report that while the advisory body now continues to be able to muster quorum consistently and fulfill its duties, the waiting period for the appointment of new members is a lengthy process. The AODAB also notes in its Triennial Review submission that advocacy efforts have not yielded many results due to lack of resources. Staff for the Clerk of the Board’s Office recommends a minor change to the meeting agendas. The agendas should be modified to include information about how the public can access meeting materials provided after publication. Arts and Culture Commission of Contra Costa CountyThe purpose of the Arts and Culture Commission of Contra Costa County (AC5) is to advise the Board of Supervisors in matters and issues relevant to Arts and Culture. The AC5 seeks to advance the arts in a way that promotes communication, education, appreciation, and collaboration throughout Contra Costa County, as well as to preserve, celebrate, and share the arts and culture of the many diverse ethnic groups who live in Contra Costa County. They aim to create partnerships with business and government, and to increase communication and understanding between all citizens through art. Broadly, the Commission strives to promote arts and culture as a vital element in the quality of life for all of the citizens of Contra Costa County.Staff Comments/RecommendationsThe Board of Supervisors recently approved updates to the Arts and Culture Commission’s bylaws that added two Youth Advisor seats. Staff does not currently suggest any changes to the AC5’s bylaws or operations.Aviation Advisory CommitteeThe purpose of the Aviation Advisory Committee (AAC) is to provide advice and recommendations to the Board of Supervisors on aviation issues that are: (i) related to the economic viability and security of airports in CCC, and (ii) affect the general welfare of people living and working near the Airports and in the broader community. The AAC may conduct public discussions and hear comments on airport and aviation interests relative to the safe and orderly operation of airports in order to formulate the recommendations it makes to the Board. The AAC may conduct discussions with local, state, and national aviation interests relative to the safe and orderly operation of airports in order to formulate the recommendation it makes to the Board. At the request of the Director of Airports, the AAC shall provide the Director of Airports a forum within which to discuss policy matters affecting the County's Airports.Staff Comments/RecommendationsStaff for the Clerk of the Board’s Office staff recommends some minor changes to the current agendas in order to ensure that they include information about disability access and how the public can access materials provided after publication. Staff does not recommend any other changes to the operations or bylaws of the Aviation Advisory Committee at this time.Commission for Women and GirlsThe Contra Costa Commission for Women and Girls (CCCWG) provides information and advice to the Board of Supervisors and other entities, as necessary, relating to the health and welfare of women and girls in the county. The CCCWG strives to increase awareness of women’s and girl’s issues, celebrate the achievements of local deserving women, champion opportunities for women and girls, and recommend legislative solutions at the city, county, state, and federal levels. Areas of focus include, but are not limited to, socio-economic conditions, workplace issues, social treatment of gender issues, and health and safety for women and girls.Staff Comments/RecommendationsThe CCCWG has worked with county staff and the Internal Operations Committee to implement suggested changes and address a number of issues that were identified in the previous Triennial Review. Changes included an update to the bylaws to provide more clarity on the CCCWG’s mission and the responsibilities of its members, an increase in the term length from three years to four years, and the establishment of new fixed and staggered expiration dates of terms. The CCCWG’s Triennial Review Submission notes that while the advisory body has experienced high vacancy rates, difficulty filling seats, high member turnover, and difficulty achieving a quorum, recent changes appear to be helping. The CCCWG continues to actively work with county staff and the Family and Human Services Committee. The Commission appears to be committed to proceeding with changes and actively improving its membership and turnover rates.
Emergency Medical Care CommitteeThe Emergency Medical Care Committee acts in an advisory capacity to the Board of Supervisors, the Local Emergency Medical Services Agency, and the County Health Services Director on matters relating to emergency medical services. Staff Comments/RecommendationsStaff has reviewed the Emergency Medical Care Commission’s Triennial Review submission and does not currently suggest any changes to its bylaws or operations.
The purpose of the Contra Costa County Historical Landmarks Advisory Committee (HLAC) is to advise the Board of Supervisors on matters relating to the identification and preservation of historical resources within the County, including identifying eligible sites and places to be listed in the County's Historic Resources Inventory (HRI).
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