Agenda

Return

C.136

To:	Board of Supervisors
From:	Marc Shorr, Chief Information Officer
Date:	September 13, 2022

Contra

Costa

County

Subject:

Purchase order with NTT America, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 09/13/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Marc Shorr, 608-4071
cc:	Nancy Zandonella

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: September 13, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Chief Information Officer, Department of Information Technology, to execute a purchase order with NTT America, Inc. in an amount not to exceed $370,000 for the renewal of Proofpoint email protection software and services for the period of October 1, 2022 through September 30, 2023.

FISCAL IMPACT:

The cost for this purchase is recovered by charges to internal customers through DoIT’s billing process. (100% General Fund)

BACKGROUND:

Proofpoint email protection software guards against malware and non-malware threats such as impostor, phishing emails and spam by authenticating all senders without blocking legitimate emails. The Proofpoint software delivers the most effective unified solution to protect critical data from advanced email breaches which in the number one threat for cyber attacks. This software will benefit all County departments except the Health Services Department, which currently has their own Proofpoint software.

BACKGROUND: (CONT'D)

On September 7, 2021, the Board approved Proofpoint’s General Terms and Conditions which includes a limitation of liability clause that limits Proofpoint’s liability under the Terms and Conditions to an amount not to exceed the annual subscription fee paid to Proofpoint, provided that the limitation does not apply to Proofpoint’s indemnity obligations, gross negligence, or breach of confidentiality provisions.

CONSEQUENCE OF NEGATIVE ACTION:

This software is a critical component to safeguarding the County's email disparate system using a centralized platform from potential malware attacks.

CHILDREN'S IMPACT STATEMENT:

None.