Agenda

Return

C.142

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	September 13, 2022

Contra

Costa

County

Subject:

Payment for Services Provided by Biometrics4ALL, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 09/13/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Jo-Anne Linares, 925-957-5240
cc:	L Walker M Wilhelm

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: September 13, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay $2,360 to Biometrics4ALL, Inc., a corporation, for Live Scan fingerprinting and related services for the Health Services Personnel Unit provided in good faith for the period May 1, 2022 through May 31, 2022.

FISCAL IMPACT:

This retro payment in the amount of $2,360 is funded 100% by Hospital Enterprise Fund I.

BACKGROUND:

In April 2022, the County Administrator approved and the Purchasing Services Manager executed Contract #23-717 with Biometrics4ALL in an amount not to exceed $25,000 to provide Live Scan fingerprinting and related services for the Health Services Personnel Unit for the period from June 1, 2021 through May 31, 2022.

BACKGROUND: (CONT'D)

There were more Live Scan services provided than anticipated during the term of the contract. The contractor continued to provide services, as requested by staff during May 2022, which exceeded the payment limit by $2,360. Due to staffing shortages and transition of assignments in Health Services Department’s Personnel Unit, the contract was not being monitored closely. The Unit now has dedicated staff to monitor and track the usage of this contract to ensure timely amendments if necessary.

The County has determined that Biometrics4ALL, Inc. is entitled to payment for the reasonable value of their services under the equitable relief theory of quantum meruit. That theory provides that where a person has been asked to provide services without a valid contract, and the provider does so to the benefit of the recipient, the provider is entitled to recover the reasonable value of those services.

CONSEQUENCE OF NEGATIVE ACTION:

If this request is not approved, the contractor will not be paid for services provided to County clients outside of the contract payment limit rendered in good faith.