Agenda

Return

C. 76

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	September 13, 2022

Contra

Costa

County

Subject:

Purchase Order with RLDatix North America Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 09/13/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Patrick Wilson, (925) 335-8700

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: September 13, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, or designee, to execute on behalf of the Health Services Department, a purchase order with RLDatix North America Inc., in an amount not to exceed $138,582 for the renewal of incident management software and maintenance for the period of January 1, 2022 through December 31, 2022.

FISCAL IMPACT:

Approval of this purchase order will result in an expenditure of up to $138,582 and will be fully funded by Hospital Enterprise Fund I revenues.

BACKGROUND:

The County entered into the Pavisse Agreement with RGP Healthcare for the period October 7, 2014 through April 30, 2018 for the Safety Event Reporting System (SERS) software, which allows Contra Costa County to manage peer review requirements for complaints as required by law. In November 2017, RLDatix North America Inc. assumed all of RGP Healthcare’s rights, obligations, liabilities, and interests in and under the Pavisse Agreement. The Consent to Assignment and Amendment reflects the County’s consent to the assignment of the contract from RGP Healthcare to RLDatix North America Inc., and extended the term of the Pavisse Agreement by one year through April 30, 2019. The software services being purchased are governed by the Terms of Use Agreement dated May, 3, 2017 between RLDatix North America Inc. and Contra Costa County. The Health Care Quality Improvement Act of 1986 (HCQIA) established a complex set of elements that the peer review process must adhere to in order for healthcare facilities (and those who participate in the hospital peer review process) to qualify for immunity from liability for civil monetary damages. The Pavisse software allows Contra Costa County to manage peer review requirements in a compliant manner.

Due to administrative delays in obtaining correct vendor registration information and agreement with County's conditions, the department is requesting retroactive approval for the period January 1, 2022 through December 31, 2022.

CONSEQUENCE OF NEGATIVE ACTION:

If not approved, the Health Services Department will not be in compliance with peer review requirements due to loss of Physician Peer Review data.