Agenda

Return

C. 74

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	September 13, 2022

Contra

Costa

County

Subject:

Purchase Order with Trace3 LLC

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 09/13/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Patrick Wilson, (925-335-8700)

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: September 13, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent or designee to execute, on behalf of the Health Services Department, a Purchase Order with Trace3 LLC., in an amount not to exceed $2,864,745 to purchase Pure Storage, Rubrik, and Cisco Storage, Server hardware and support with an anticipated term of October 15, 2022 through October 14, 2025.

FISCAL IMPACT:

Approval of this action will result in annual expenditures of up to $2,864,745 and will be funded as budgeted by the department in FY 2022-23, by 100% Hospital Enterprise Fund I.

BACKGROUND:

Contra Costa Health Services' (CCHS) current infrastructure consists of Pure Storage, Rubrik and Cisco equipment, which support the hospital, clinics, and ancillary sites. All users are connected to and rely on this equipment for connectivity. This hardware is needed for data centers growth to support EPIC, the primary electronic medical records, and its reporting systems (Business Intelligence). Support is mandated under the County’s agreement with EPIC and is necessary to prevent failures. The support provided by Rubrik through this purchase will be governed by the Rubrik Product Warranty and Support Services Policy dated November 17, 2017. The support by Pure Storage through this purchase will be governed by the Pure Storage End User Agreement dated April 21, 2017. The support provide by Cisco through this purchase will be governed by the Cisco End User License Agreement dated December 15, 2021.

Approval of this purchase order will provide the hardware and support services for the department's current electronic health record system infrastructure for a 36-month period. The expected term of the purchase order is October 15, 2022 through October 14, 2025. The 36-month term will commence once the hardware is received, which is expected to be 2-3 weeks after the department places the order.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to renew the hardware support increases the risk of an unexpected failure, and possibly an extended outage. This could negatively impact the patient medical records system and patient care at the hospital and health centers.