Agenda

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11.

AIRPORTS COMMITTEE

Meeting Date:	09/14/2022
Subject: Discuss Security Project Buchanan Field
Department:	Airports
Referral No.:
Referral Name:
Presenter:		Contact:

Information

Referral History:

Contra Costa County Public Works Airports Division applied for a $3,125,000 grant based on bid for security upgrades at Buchanan Field by the Federal Aviation Administration. The Board authorized the grant on June 16, 2020, and Kimley Horn was contracted to do the design of the project on November 1, 2020. The Board approved putting the project out for bid on March 2, 2021.

Kimley Horn completed the design, and the Project was put out for bid. The bid opening in April revealed bids that were significantly higher than expected with the lowest responsible bidder at $6,440,432.00. The Airport continued the normal grant process with the Federal Aviation Administration. If the FAA cannot find additional grant funds for the Project, the Airport will have to cancel the Project.
The FAA requested an updated design package to try to achieve the grant amount of approximately $3,125,000. Unfortunately, while Kimley-Horn was able to get the redesign package together, the FAA notified that the funds would not be available until potentially next spring. The plan at this point is to rebid the project next spring if grant funds become available again. The Board was asked to approve the Kimley-Horn redesign plan sets and a contract amendment for payment on September 7, 2021.

The FAA contacted Beth Lee, Assistant Director of Airports-Administration on January 20, 2022, with information that funding would be available provided a bid package and bids could be completed by March 1, 2022. Airport staff immediately started working on getting a bid package together with the help of Public Works staff. The grant application was placed, the project put out to bid and bid opening was February 22, 2022. Those bids will be sent to the FAA upon verification of lowest bidder in time to meet the March 1, 2022 deadline. The FAA will then determine whether the grant is awarded.

Referral Update:

The FAA has awarded the Airport two grants combined for approximately 4.3 million dollars. The Board has accepted both grants and the Board Order to enter into a contract with the lowest bird went before the Board on September 13, 2022. The Contractor will start the work upon completion of the contract and the notice to proceed. The Construction Management team will be Kimley Horn upon Board approval of that Board Order on Sept 13, 2022 and the completion of the contract.

Recommendation(s)/Next Step(s):

If the Board approved both actions at the Sept 13, 2022, the Airport would complete both contracts and start coordination to start the Security Upgrades Project. A notice to proceed will be issued when appropriate and the Contractor will commence the work. The phasing will be coordinated with the Terminal Building Contractor WE Lyons for that portion of the project

Fiscal Impact (if any):

There will be no impact to the General Fund. The Airport Enterprise fund will cover any costs for the security project above the awarded grant amount.

Attachments
No file(s) attached.