Agenda

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C. 64

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	September 13, 2022

Contra

Costa

County

Subject:

APPROVE and AUTHORIZE Amendment No. 2 to Consulting Services Agreement with Robinson Mills + Williams to provide On-Call Architectural Services

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 09/13/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Warren Lai, 925-313-2180

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: September 13, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Robinson Mills + Williams, to extend the term from October 23, 2022 through October 23, 2023 with no change to the payment limit, to provide as-needed architectural services for various County projects, Countywide. (100% Various Funds)

FISCAL IMPACT:

100% Various Funds as determined when projects are approved.

BACKGROUND:

On October 23, 2018, the Board of Supervisors approved an as-needed Consulting Services Agreement with Robinson Mills + Williams, in the amount of $750,000. This firm provides architectural and design services for projects such as new construction, building renovations, remodeling, tenant improvements, structural and code-related improvements, Mechanical-Electrical-Plumbing upgrades, fire district building projects and deferred maintenance projects.

BACKGROUND: (CONT'D)

On September 21, 2021, the Board approved Amendment No. 1 to increase the payment limit from $750,000 to $1,500,000 and extend the term from October 23, 2021 to October 23, 2022 so they can continue to provide much-needed architectural services. This contract expires in a few months therefore, we are requesting board approval to issue Amendment No. 2 to extend the term to October 23, 2023 with no change to the payment limit.

Extending this as-needed agreement will save the County time and money when compared to the time and expense in conducting a consultant selection process on a project-by-project basis and will allow the design phase to commence sooner and provide for a shorter project completion schedule.

CONSEQUENCE OF NEGATIVE ACTION:

If Amendment No. 2 is not approved, projects currently in process will be delayed, which will ultimately result in higher project costs.