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C. 72
To: Board of Supervisors
From: Anna Roth, Health Services Director
Date: October  5, 2021
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: Payments for Services Provided by Amador Institute, Inc.

APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE

Action of Board On:   10/05/2021
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Suzanne Tavano, Ph.D., 925-957-5169
cc: Alaina Floyd     marcy.wilham    
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     October  5, 2021
Monica Nino, County Administrator
 
BY: , Deputy

 

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Auditor-Controller, or designee, to pay $31,683 to Amador Institute, Inc., a non-profit corporation, for mental health services provided to recipients of the CalWORK’s Program, for the period January 1, 2021 through March 31, 2021.

FISCAL IMPACT:

Approval of this payment will result in a one-time payment of $31,683 for services rendered between January 1, 2021 and March 31, 2021 and will be funded by 100% CalWORKS revenues.

BACKGROUND:

The Health Services Department has been contracting with Amador Institute, Inc., since July 1, 2018 to provide mental health services to recipients of the CalWORK’s Program and their families.  
  





BACKGROUND: (CONT'D)
In August 2020, the County Administrator approved and the Purchasing Services Manager executed Contract #74-565-3 (as amended by Contact Amendment Agreement #74-565-4) with Amador Institute, Inc. in an amount of $73,708 to provide mental health services to recipients of the CalWORKs Program and their children, including individual, group and family collateral counseling, case management, and medication management services, to reduce barriers to employment for the period from July 1, 2020 through June 30, 2021.  
  
In September 2021, the County Administrator approved and the Purchasing Services Manager executed Contract Amendment Agreement #74-565-4 with Amador Institute, Inc. to increase the payment limit by $50,000 from $73,708 to a new payment limit of $123,708 to provide additional mental health services to recipients of the CalWORKs Program and their children, including individual, group and family collateral counseling, case management, and medication management services, to reduce barriers to employment for the period from July 1, 2020 through June 30, 2021.  
  
The contractor was required to provide additional staffing necessary to serve County referred clients, however, the contract was not amended to increase the payment limit prior to the expiration of the contract. The contractor is entitled to payment for the reasonable value of its services under the equitable relief theory of quantum meruit. That theory provides that where a contractor has been asked to provide services without a valid contract, and the contractor does so to the benefit of the County, the contractor is entitled to recover the reasonable value of those services. The contractor has provided services at the request of the County after the original contract payment limit had been reached. The Department cannot pay the contractor for services rendered that exceed the contract limits. As such, the Department recommends that the Board authorize the Auditor-Controller to issue a one-time payment not to exceed $31,683 to Amador Institute, Inc.

CONSEQUENCE OF NEGATIVE ACTION:

If this request is not approved, the contractor will not be paid for services requested by County staff and provided by the contractor in good faith.

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