Agenda

Return

C. 53

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	September 21, 2021

Contra

Costa

County

Subject:

Purchase Order for Proofpoint Email Security Software

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 09/21/2021

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Patrick Wilson, 925-335-8777
cc:	Marcy Wilhelm Patrick Wilson

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: September 21, 2021
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Department, a purchase order with NTT America, Inc., in an amount not to exceed $729,481 for the purchase of Proofpoint email protection software and services and support for the period from July 7, 2021 through September 30, 2024. This purchase order will be using the General Terms and Conditions, and Proofpoint Security Products Exhibit approved by the board on September 7, 2021.

FISCAL IMPACT:

Approval of this purchase order will result in budgeted expenditures of up to $729,481 for a three year period and will be funded by 100% by Hospital Enterprise Fund I revenues.

BACKGROUND:

Proofpoint email protection software stops malware and non-malware threats such as impostor email. Proofpoint software protects Health Services Department systems and data against advanced threats and compliance risks, and also allows for sending encrypted email for protection of sensitive data. This purchase increases the number of licenses while adding Browser isolation (clicking of email links do not execute on local computer), Targeted Attack Protection for all users, and Cloud Account Defense which automates the removal of malicious emails if/when found in Microsoft Office 365 environment. The County is party to an existing General Terms and Conditions agreement and Proofpoint Security Products Exhibit signed September 7th, 2021 with Proofpoint, Inc. that governs the license and support of the software.

CONSEQUENCE OF NEGATIVE ACTION:

If this purchase order renewal is not approved, the Department will not be able to pay for continuance of email protections and support which reduces the security of the health services network.