Agenda

Return

C.127

To:	Board of Supervisors
From:	Marc Shorr, Chief Information Officer
Date:	September 7, 2021

Contra

Costa

County

Subject:

APPROVE and AUTHORIZE the Chief Information Officer, DoIT, to execute a contract amendment with Accenture, LLP

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 09/07/2021

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Marc Shorr, 925-608-4071
cc:	Nancy Zandonella

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: September 7, 2021
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chief Information Officer, Department of Information Technology, or designee, to execute a contract amendment with Accenture, LLP, to extend the term from December 31, 2022 to June 30, 2023 and increase the payment limit by $1,300,942 from $4,200,000 to a new payment limit of $5,500,942 to add the procurement module into the scope of the Workday Financial Management System project.

FISCAL IMPACT:

The cost of the contract will be funded by General Fund reserves.

FISCAL IMPACT: (CONT'D)

The increased cost of the six-month contract will be spread over the remaining term and will be invoiced monthly through approved milestones. The cost for the addition of the Procurement Module was captured in the original contract through the Change Order Process. The increased cost of the extension will be paid in the following fiscal years as follows:

FY 2021-22: $594,565
FY 2022-23: $706,377

BACKGROUND:

Earlier this year, the Board approved a contract with Accenture, LLP who is providing implementation and consulting services for the Workday hosted financial management system modernization project. During the initial planning phase of the project, the County was unsure of the best process to integrate the County’s BuySpeed procurement system into the overall project. The parties agreed that during the Business Process Realignment phase, which consisted of a review of the business practices and processes, a determination would be made as to what level of integration would best suit the County’s needs. After a review of our current processes and Workday’s Procurement Module, it has been determined that a full integration of the purchasing system is a key component to the modernization of the system.

The original contract with Accenture, LLP included a Change Order process for a fee not to exceed $300,000 if the County elected to include the procurement module into the scope of the project. Since the County has decided to implement this module, the parties have agreed to a fixed fee price of $272,850. As a result of the determination to implement the full procurement module into the project scope, we are requesting a six-month contract extension.

CONSEQUENCE OF NEGATIVE ACTION:

If this request is not approved, the County will be unable to implement the Procurement Module of the financial management software system.