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C.120
To: Board of Supervisors
From: Anna Roth, Health Services Director
Date: September  7, 2021
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: Purchase Order for Experian Health Inc. Subscription Services

APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE

Action of Board On:   09/07/2021
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Patrick Wilson, 925-335-8700
cc: Alan Ly     Marcy Wilhelm    
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     September  7, 2021
Monica Nino, County Administrator
 
BY: , Deputy

 

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Department, a Purchase Order with Experian Health Inc., in an amount not to exceed $358,475 to renew its subscription to Experian’s Electronic Claims and Remittance Systems Software, for the period July 1, 2021 through June 30, 2022.

FISCAL IMPACT:

Approval of this purchase order will result in annual expenditures of up to $358,475 as budgeted by the department in FY 2021-22. 100% funding is included in the Hospital Enterprise Fund I budget.











BACKGROUND:

Contra Costa Health Services (CCHS) Patient Accounting Department has used Experian Health Electronic since 2001 for Claims and Remittance Systems Software to simplify claims processing, ensure accurate posting of payments and adjustments, and expedite receipt of payments. CCHS uses the following Experian Health modules for accurate posting of payments and adjustments: (1) Electronic Claims Processing, (2) Remittance and Payment Processing, (3) Real-time Transactions Eligibility, and (4) Financial Reporting. This software meets Epic guidelines for Medicare Rules. The subscription and support services are governed by the existing Master Customer Agreement between the County and Experian.   
  
This request is to renew Purchase Order F016313, which expired on June 30, 2021. The delay in executing this purchase order renewal request is due to Experian Health not providing a quote until June 16th, 2021, and the subsequent legal review.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to approve this purchase order for renewal will interrupt electronic claims remittance software services resulting in a significant loss of revenue to CCHS.

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