Agenda

Return

C. 30

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	September 21, 2021

Contra

Costa

County

Subject:

Approve and Authorize amendment No. 1 to Consulting Services Agreement with Robinson Mills + Williams

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 09/21/2021

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Ramesh Kanzaria 925-957-2480

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: September 21, 2021
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Robinson Mills + Williams, to extend the term from October 23, 2021 through October 23, 2022 and increase the payment limit by $750,000 to a new payment limit of $1,500,000, to provide as-needed architectural services for various County facilities projects, Countywide.

FISCAL IMPACT:

Projects will be assigned to the on-call architect when there is an approved project and funding. (100% Various Funds)

BACKGROUND:

On October 23, 2018, the Board of Supervisors approved a Consulting Services Agreement with Robinson Mills + Williams for as-needed architectural services in the amount of $750,000. Robinson Mills + Williams is familiar with the County’s active projects and the design and construction of typical building types. Therefore, it is recommended that the contract amendment be approved at this time.

BACKGROUND: (CONT'D)

Robinson Mills + Williams will continue to provide architectural services, such as programming, design and construction administration. The type, size and location of projects will vary. Typical projects may include new construction, building renovations/modernizations, remodeling of an entire building or specific areas within a building, tenant improvements, exterior building restorations, mechanical/electrical/plumbing upgrades, structural improvements, code-related improvements and deferred maintenance projects. Projects may also include fire district buildings projects.

Extending this as-needed contract will save the County time and money when compared to the time and expense involved in conducting a consultant selection process on a project-by-project basis. In addition, it will allow the design phase to commence sooner and provide for a shorter project completion schedule.

CONSEQUENCE OF NEGATIVE ACTION:

If amendment No. 1 is not approved, projects currently in process will be delayed, which will ultimately result in higher project costs.