Agenda

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C. 80

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	September 8, 2020

Contra

Costa

County

Subject:

Master SaaS and Services Agreement with Periscope Holdings, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 09/08/2020

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Carrie Ricci, (925) 313-2235

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: September 8, 2020
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute an Order Form and Master SaaS and Services Agreement with Periscope Holdings, Inc. in an amount not to exceed $430,767, for hosted purchasing and procurement software, upgrade services, and maintenance and support for the term September 8, 2020 through September 8, 2023.

FISCAL IMPACT:

100% General Fund

BACKGROUND:

The Purchasing Division implemented BuySpeed software in 2012 to eliminate paper requisitions and improve efficiency in the County’s purchasing processes. The execution of the Master SaaS and Services Agreement will allow the Purchasing Division to upgrade to the current version of BuySpeed and move to cloud-hosted services. Cloud-hosted services will reduce staff time and hardware resources for Public Works and Department of Information Technology staff who currently maintain the BuySpeed hardware. During the three-year period, Periscope will be responsible for future upgrades and software support. Periscope will train County staff on the upgraded version of BuySpeed. The upgrade, move to cloud hosting and training is a one-time fee that will not exceed $55,767. Annual software and support fees are $125,000 for a three-year total of $375,000.

CONSEQUENCE OF NEGATIVE ACTION:

The Purchasing Division will not upgrade to the current version of BuySpeed and there will be reduced efficiencies due to using outdated software.