Agenda

Return

C. 37

To:	Board of Supervisors
From:	Deborah R. Cooper, Clerk-Recorder
Date:	September 8, 2020

Contra

Costa

County

Subject:

Grant Contract with the Secretary of State for reimbursement of coronavirus related election costs

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 09/08/2020

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Scott O. Konopasek, 925-335-7808

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: September 8, 2020
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Clerk-Recorder, or designee, to execute a contract with the California Secretary of State to reimburse the County in an amount not to exceed $2,466,688 for expenditures incurred "to prevent, prepare for, and respond to coronavirus, domestically or internationally, for the 2020 Federal election cycle", for the period August 15, 2020 through December 31, 2020.

FISCAL IMPACT:

100% Federal and State monies; no County match required. Allowable claims include only those costs in addition to normal election costs previously budgeted and appropriated.

BACKGROUND:

Congress appropriated funds in March 2020 to be distributed by the U.S. Election Assistance Commission "to prevent, prepare for, and respond to coronavirus, domestically or internationally, for the 2020 Federal election cycle". The required matching funds were appropriated by the State. The funds may only be used for certain qualifying expenditures for Vote by Mail, equipment, staffing, security, training, supplies, facilities, and outreach and communication. Reimbursement is contingent on the County submitting Monthly Cost reports, Monthly Implementation Reports and responding to any supplemental requests for information by the State.

CONSEQUENCE OF NEGATIVE ACTION:

The County will not be reimbursed for any additional expenditures for the 2020 Election Cycle due to the coronavirus.