Agenda

Return

C. 53

To:	Board of Supervisors
From:	Marc Shorr, Chief Information Officer
Date:	September 25, 2018

Contra

Costa

County

Subject:

International Business Machines Corporation Client Relationship Agreement Extension

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 09/25/2018

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Karen Mitchoff, District IV Supervisor

ABSENT:

Diane Burgis, District III Supervisor
Federal D. Glover, District V Supervisor

Contact:

Joanne Buenger (925) 313-1202

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: September 25, 2018
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Administrator, or designee, to execute an amendment to the Statement of Work for Hourly Services with International Business Machines Corporation, to extend the term through September 30, 2019 with no change to the original payment limit of $154,400, to complete the replacement of the Department of Information Technology's current billing application with IBM's Usage and Accounting Collector mainframe application.

FISCAL IMPACT:

No additional County cost. The remaining allocation of $10,000 (100% User Fees) is budgeted under Org# 1060, Fiscal Year 18/19 and recovered through DoIT's billing process.

BACKGROUND:

IBM's CIMS application (currently in use by DoIT) has been replaced by Tivoli Decision Support for zOS (TDSz) Usage and Accounting Collector (UAC) services. CIMS is a middle ware application used to interface mainframe accounting data and our Microsoft-based accounting data. DoIT's accounting division relies on this application to import and export accounting data for the purpose of our weekly and monthly billing processes. Full conversion was not completed during the initial contract term or subsequent extensions, which expire on September 30, 2018. The Department would like to extend time to allow completion of the project.

CONSEQUENCE OF NEGATIVE ACTION:

By not implementing the Tivoli Decision Support Mainframe Application upgrade, DoIT will be unable to process our internal and external billing. This would adversely impact the Department’s revenue.