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C. 29

To:	Board of Supervisors
From:	Brian M. Balbas, Public Works Director/Chief Engineer
Date:	September 18, 2018

Contra

Costa

County

Subject:

APPROVE a Purchase Order amendment with Lehr Auto Electric

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 09/18/2018

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor

ABSENT:

Federal D. Glover, District V Supervisor

Contact:

Stan Burton 925-313-7077

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: September 18, 2018
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Public Works Director, a purchase order amendment with Lehr Auto Electric to increase the payment limit by $600,000, to a new payment limit of $1,200,000, with no change to the original term, to provide emergency vehicle parts and accessories, Countywide.

FISCAL IMPACT:

This cost is to be 100% funded through Fleet Services ISF budget and user departments. (75% Internal Service Fund, 25% User Departments)

BACKGROUND:

Public Works Fleet Services purchases and outfits all emergency services vehicles for the County. This includes vehicles from the Sheriff, Public Works, Animal Services, Probation, District Attorney and Health Services Departments. The Sheriff’s vehicles take up the vast majority of this commodity. Outfitting includes lights, consoles, electrical switching, electronics, wiring, and other hard parts such as partitions, consoles and trunk slider trays. This commodity was originally bid on Bidsync #1711-266 and awarded to Lehr Auto Electric Inc. Due to extreme costs in the new equipment installed on the Sheriff’s patrol cars and transportation vans Fleet finds it is exhausting the funds allotted to this purchase order, faster than originally intended. Most of the other departments utilizing outfitting are replacing equipment with higher costing parts and accessories. Fleet is requesting an increase to the purchase order value to continue to the termination date. Government Code Section 23004 authorizes the County to make contracts and purchase and hold personal property necessary to the exercise of its powers.

CONSEQUENCE OF NEGATIVE ACTION:

If this purchase order is not approved, the purchase of emergency vehicle parts and accessories through Lehr Auto Inc. will discontinue.