Agenda

Return

C. 67

To:	Board of Supervisors
From:	Kathy Gallagher, Employment & Human Services Director
Date:	September 11, 2018

Contra

Costa

County

Subject:

Contract with One Solution Technology

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 09/11/2018

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	CSB (925) 681-6306
cc:	Ritchie Martija Sung Kim Haydee Ilan

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: September 11, 2018
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute a contract with One Solution Technology in an amount not to exceed $1,584,000 to provide Child Location of Utilization Database System (CLOUDS) software for managing the County's child and family eligibility determination, enrollment, assessment data, and attendance management solutions for the period July 1, 2018 through June 30, 2021.

FISCAL IMPACT:

This contract is funded 75% with federal dollars from the Administration for Children and Families' (ACF), Head Start funds (CFDA #93.600). The other 25% is funded by state dollars from the California Department of Education.

BACKGROUND:

Contractor was selected as a sole source provider based upon on-going relationship with the Employment and Human Services Department.

BACKGROUND: (CONT'D)

CLOUDS is a management information system designed to provide increased safety for children and to enhance staff productivity in the childcare centers. Through the use of CLOUDS technology, teachers are able to ensure the optimum safety and visibility of the young children in their care at all times. To ensure confidentiality, the system works on secure technology, which features remote access through a secure web-based program limited to the County’s computer system and a three digit encrypted central database that requires an authenticated profile.

The Department worked with One Solution Technology to custom create the system to provide the following:

Enhanced security and safety for all children in the classrooms
Facilitation of enrollment process
Automation of attendance management, meal count and staffing
Increased efficiency in food service management
Monitor the location of all children by providing an audible alarm
Real time monitoring of teacher to child ratios

The system is capable of further enhancement to stay informed of and incorporate changing Federal, State, and Local regulations and added programs.

CONSEQUENCE OF NEGATIVE ACTION:

The County will be unable to maintain this important software.