Agenda

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C. 12

To:	Board of Supervisors
From:	Matt Slattengren
Date:	September 26, 2017

Contra

Costa

County

Subject:

Discharge from Accountability for Certain Weights and Measures Accounts

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 09/26/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor

ABSENT:

Federal D. Glover, District V Supervisor

Contact:

646-5250

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: September 26, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

AUTHORIZE the discharge from accountability for certain Device Registration accounts in the amount of $6,302 that are not collectible due to one or more of the following reasons: the accounts were discharged in Bankruptcy; debtors are deceased; the statue of limitations for pursuing recovery of the debt has expired; the cost of recovery is excessive; and/or the debtor no longer resides in the State.

FISCAL IMPACT:

The value of the accounts to be discharged total $6,302, which are covered by the Department's General Fund allocation.

BACKGROUND:

The Agriculture Department has received confirmation from the Office of Revenue Collections that these accounts in the system are not recoverable due to one or more of the following reasons: the accounts are being discharged in Bankruptcy; debtors are deceased; the statute of limitations for pursuing recovery of the debt has expired; the cost of recovery is excessive; and/or debtor no longer resides in the State. Based on the stated facts, the Agriculture Department should write off these accounts as "uncollectible".

CONSEQUENCE OF NEGATIVE ACTION:

Approval of the recommended action will allow the Department of Agriculture to purge these files from our computer system thereby creating: 1. An accurate inventory of recoverable accounts; 2. A more manageable case county for the staff; 3. Elimination of redundant research by the accounting staff; and 4. A better work distribution to staff.