Agenda

Return

C.2

To:	Contra Costa County Fire Protection District Board of Directors
From:	Jeff Carman, Chief, Contra Costa County Fire Protection District
Date:	September 12, 2017

Contra

Costa

County

Subject:

Purchase Order Amendment

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 09/12/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, Director
Candace Andersen, Director
Diane Burgis, Director
Karen Mitchoff, Director
Federal D. Glover, Director

Contact:

Jeff Carman (925) 941-3500

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: September 12, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Fire Chief, a purchase order amendment with William E. Munson Company, to increase the payment limit by $6,000 to a new payment limit of $506,000, for the purchase of a 32-foot fire boat for the Contra Costa County Fire Protection District’s Maritime Response Team.

FISCAL IMPACT:

100% Special District Revenue

BACKGROUND:

On October 25, 2016, the Fire Board of Directors authorized the execution of a purchase order in an amount not to exceed $500,000 for the acquisition of a 32-foot fire boat for the Contra Costa County Fire Protection District Maritime Response Team.

BACKGROUND: (CONT'D)

The original quote for the boat, including sales tax at 8.5%, was under $500,000. Subsequent specification changes increased the quoted price, but the overall cost of the project was still under $500,000. However, between the time the purchase order was executed and the District was invoiced for the boat (after delivery), the sales tax rate changed from 8.5% to 8.75%. Additionally, the District initially planned to make arrangements to physically acquire the boat but later decided to have the vendor deliver it.

These changes resulted in a final invoice that was approximately $6,000 over the initial authorized amount of $500,000. The Auditor-Controller requires an amended purchase order and a new Board order to process the payment for the amount in excess of $500,000.

CONSEQUENCE OF NEGATIVE ACTION:

The District will not be able to pay the vendor the balance due on the fire boat.