Agenda

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C.117

To:	Board of Supervisors
From:	William Walker, M.D., Health Services Director
Date:	September 12, 2017

Contra

Costa

County

Subject:

Purchase Order with Groupware Technology, Inc. for Cisco SMARTnet Hardware Support Renewal

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 09/12/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	David Runt, 925-335-8700
cc:	Tasha Scott Marcy Wilhelm Renee Nunez

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: September 12, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent, on behalf of the Health Services Department, to execute: (1) a purchase order with Groupware Technology, Inc., in an amount not to exceed $115,933; and, (2) a letter agreement with Cisco Systems, Inc., for support renewal of Cisco SMARTnet server and equipment support, for the period August 23, 2017 through August 22, 2018.

FISCAL IMPACT:

100% funding is included in the Hospital Enterprise I Fund budget.

BACKGROUND:

Contra Costa Health Services’ (CCHS) current infrastructure consists of Cisco equipment and it is used to support the hospital, clinics, and ancillary sites. All users are connected to and rely on this equipment for connectivity. SMARTnet is also the hardware support for the Cisco UCS blade servers and chassis which host the Epic application for the hospital, clinic sites, and community providers. Support is mandated under the County’s agreement with Epic and is necessary to prevent failures.

CONSEQUENCE OF NEGATIVE ACTION:

Failure to renew the hardware support increases the risk of an unexpected failure and possibly an extended outage. This could negatively impact the patient medical records system and patient care at the hospital and health clinic locations.