Rubicon Programs, Inc.: $408,750  
$408,750 for FY 2017/18, 100% funded by State Public Safety Realignment Revenue (AB 109)  
  
Centerforce: $45,000  
$45,000 for FY 2017/18, 100% funded by State Public Safety Realignment Revenue (AB 109)

In 2011, the California Legislature passed the Public Safety Realignment Act (Assembly Bill 109), which transferred responsibility of incarceration and community supervision of individuals convicted of specific low-level felonies from the California Department of Corrections and Rehabilitation to counties. This Act tasked local government at the county level with developing a new approach to reducing recidivism among this population. AB 109 took effect October 1, 2011 and realigned three major areas of the criminal justice system.   
  
On a prospective basis, the legislation:

• Transferred the location of incarceration for individuals convicted of lower-level specified non-violent, non-serious, non-sex offenses from state prison to local county jail pursuant to Penal Code 1170 (h) and provides for an expanded role for their post-release Mandatory Supervision;
• Transferred responsibility from the State to the County for post-release supervision of those released from prison after having served a sentence for a non-violent, non-serious, and non-sex offense by creating a new category of supervision called Post-Release Community Supervision (PRCS);
• Transferred the housing responsibility for parole and PRCS revocations to local jail custody.
AB 109 also tasked the local Community Corrections Partnership (CCP) with recommending to the County Board of Supervisors a plan for implementing criminal justice realignment. The Board of Supervisors adopted the first Contra Costa County Realignment Plan on October 4, 2011 (Agenda Item No. D.5), as recommended by the Executive Committee of the CCP.   
  
On January 13, 2017 the Community Corrections Partnership (CCP) Executive Committee approved a FY 2017-18 AB 109 Public Safety Realignment Budget for recommendation to the Board of Supervisors. The Recommended Budget included $4,867,201 for "AB 109 Community Programs." This budget included revenue in the amount of $15,000 to support a collaborative effort between the Reentry Network (serving the East and Central Regions of the County) and the Reentry Success Center (operating as the County's West County Reentry Resource Center) to jointly:
• Create and circulate quarterly newsletters for people incarcerated in Contra Costa County detention facilities highlighting success stories and services offered by the Center and the Network.;
• Outreach and promote reentry services through countywide community events targeted for the reentry population and their families; and
• Enlist volunteer/participant recruitment, outreach to community members, and conduct community forums to generate public interest in the services and activities of both the Center and Network.
While this project is intended to be implemented as a collaboration between the Network and Center, the revenue will be included as part of FY 2017-18 contract to operate the West County Reentry Resource Center. On June 20, 2017 the Board of Supervisors authorized $4,210,000 of the "Community Programs" revenue for the renewal of contracts with existing service providers who were awarded contracts through various RFP/Q processes in 2016 and were found to be performing satisfactorily. [BoS: June 20, 2017; C 49]. Since this authorization, the ORJ has been actively engaged in the process of executing renewals of these contracts where appropriate.  
  
To comply with County policy regarding multi-year contracts and the requirement to undertake regular procurement processes, on May, 25, 2017, the Office of Reentry & Justice (ORJ) conducted a Request for Interest (RFI) process for the balance of the AB 109 Community Program contracts that were for new services or not otherwise eligible for renewal. The expectation for this process was that more detailed responses would be requested if there were more than one qualified agency that expressed interest in providing any of the identified services. Two separate RFIs were released.  
  
The first was an RFI to enter into a contract for up to $540,000 to operate the County's West County Reentry Resource Center (RFI # 1705-224). The second was an RFI for the award of contracts collectively amounting to $185,00 to provide reentry services to the Central-East County Reentry Network in the following service areas (RFI # 1705-223):
• $65,000 - Specialized Vocational Training - Automotive Services and Repair;
• $60,000 - Employment and Educational Liaison Services; and
• $60,000 - Gender Responsive In-Reach and Transitional Planning for Women.
To prevent any disruption in service delivery while the ORJ completed the procurement process for these services, the FY 2016-17 contracts with Rubicon Programs, Inc. for the operation of the West County Reentry Resource Center and with Reach Fellowship International to provide "Employment and Education Liaison Services to Women" were amended to extended each contract through September 30, 2017. To accomplish this, the ORJ applied $131,250 of the FY 2017-18 allocation towards an increase in the payment limit of the contract with Rubicon Programs to cover the cost of the extension period [BoS: 7/11/17; C 105], and similarly applied $15,000 of the FY 2017-18 allocation to increase the payment limit of the contract with Reach Fellowship International.  
  
West County Reentry Resource Center  
  
Through the RFI process, the ORJ was able to identify two qualified organizations that expressed interest in providing services to the County for the "Operation of the West County Reentry Resource Center." Each agency was then invited to submit a expanded response that more thoroughly detailed the agency's qualifications and its ability to provided the solicited services as described by the County [RFQ 1706-231]. Because of the three month extension provided to current contractors, this RFQ sought to find a contractor to provide the described services from October 1, 2017 through June 30, 2018 for an amount of up to $408,750.  
  
On August 8, 2017, the ORJ convened a Review Panel to evaluate each agency's expanded response to the RFQ. The Panel consisted of the following members:
1. Jeff Waters, County Probation Department Manager
2. Tamina Alon, Contra Costa Family Justice Center, Director of Operations
3. Stephanie Medley, RYSE, Inc., Youth Justice Director
4. Charles Brown III, EHSD - Workforce Development Board, Business Services Representative
5. Jason Schwarz, AB109 Community Advisory Board Chair
The review panel rating session was facilitated by Lara DeLaney, Director of the Office of Reentry & Justice. Ms. DeLaney did not participate in the scoring of the responses. As with prior AB 109 RFP and RFQ processes, the review panel utilized a "Consensus Scoring Methodology" for response evaluation and rating, and all members were required to return a signed Impartiality Statement before serving in order to ensure there were no conflicts of interest.  
  
Each invited agency did submit a qualifying response that was forwarded to the Panel for review, and the panel produced the following scores after its evaluation of each proposal:  
  
Name of Respondent Proposal Score  
  
1. Rubicon Programs, Inc. 91.5  
2. Mental Health Systems 75.5  
  
Based on the result of this evaluation process, the Review Panel provided a recommendation that the County enter into a contract with Rubicon Programs, Inc. in an amount of up to $408,750 to provide services to Operate a West County Reentry Resource Center from October 1, 2017 through June 30, 2018. Notification of this recommendation was published, and no appeal of this result was received by the County during the appeal period.   
  
Under the terms of the contract, Rubicon Programs, Inc. will be responsible for continuing to lease the physical space in which the Center is located and operating the Center by providing reentry services to the County's reentry population. Rubicon Programs, Inc. shall develop coordinated intake, assessment, referral, and data management policies and practices to support efficient triage and service coordination for each Client. For each Client, as appropriate to and requested by Client, Rubicon staff shall coordinate intake and assessment, creation of an individualized development plan, and referral of the Client to on- and off-site Contract Service Providers, Local Agencies, and other Center Partners. The Center shall include a dedicated room or other space that includes computers, phones, and informational materials for use by Clients during all hours of Center operations. Rubicon staff shall work with its on-site partners to ensure that Clients can be connected to a mentor/navigator, Clients, and partners.Rubicon staff shall utilize a data management system, Salesforce, to track Center outcomes, Client service and information flow. Rubicon shall ensure that all of the Program-related data the Contractor collects and provides to the County is accurate. Rubicon shall conduct data collection and evaluation in conjunction with Center Partners. Rubicon shall be solely responsible for ensuring that data collection, storage, distribution, and disposal complies with, all state and federal laws related to gathering personal information and ensuring Clients' privacy rights. Rubicon shall work collaboratively with the County to ensure that all data requested by the County is collected and provided to enable County to evaluate the services provided and program outcomes.  
  
Services for the Central-East County Reentry Network  
  
Through the RFI process, the ORJ identified four qualified organizations who expressed interest in providing reentry services for the Central-East County Reentry Network. For two of the three reentry service providers solicited, however, there was not a showing of a competitive interest, so the ORJ was able to develop a contract with the sole respondent expressing interest. Thus, the ORJ was able to award a contract to Fast Eddie's Auto Service in the amount of $65,000 to provide Specialized Vocational Training services, and another to Men and Women of Purpose in the amount of $60,000 to provide Employment and Education Liaison services.  
  
Two organizations expressed interest in providing the Reentry Network with services for "Gender Responsive In-Reach and Transitional Planning for Women." The ORJ invited each qualified respondent to submit more a more detailed proposal discussing the organization's ability to satisfactorily provide the services [RFP 1706-232]. Because of the three month extension provided to current contractors, this RFP sought to award a contract to provide the described services from October 1, 2017 through June 30, 2018 for an amount of up to $45,000.  
  
On August 4, 2017, the Office of Reentry and Justice convened a Review Panel to evaluate qualified proposals and provide the County with a contract award recommendation.  
  
The Review Panel consisted of the following members:
1. Tom Kensok, Contra Costa County Assistant District Attorney
2. Candace Kunz-Tao, County Detention Mental Health (AB 109 Community Advisory Board)
3. Angelene Musawwir, County Public Defender, Social Work Supervisor
4. Chrystine Robbins, County Office of the Sheriff, AB109 Administrative Services Assistant III
5. Lesha Roth, County Probation Department, Assistant Chief
The review panel rating session was facilitated by Patrice Guillory of HealthRIGHT360 in her role as the Reentry Network Manager. Ms. Guillory did not participate in the scoring of the responses. As with prior AB 109 RFP and RFQ processes, the review panel utilized a "Consensus Scoring Methodology" for response evaluation and rating, and all members were required to return a signed Impartiality Statement before serving in order to ensure there were no conflicts of interest.  
  
Prior to the rating of the proposals the ORJ conducted a technical review of each proposal to ensure each required elements of the proposal was included and complete. When the proposal from Reach Fellowship International (Reach) was reviewed, it was determined that multiple required elements were missing from the proposal as submitted. As a result, the ORJ determined that the Reach proposal did not pass technical review and was not forwarded to the Review Panel for consideration. The remaining proposal was found to be a qualifying response by the ORJ, and was subsequently forwarded to the Review Panel for an evaluation and recommendation.  
  
The evaluation of the qualifying response from the Review Panel is as follows:  
  
Name of Respondent Proposal Score  
  
1. Centerforce 83.0  
  
Based on the result of this evaluation process, the Review Panel recommended that the County enter into a contract with Centerforce, in an amount of up to $45,000, to provide services to the Reentry Network for "Gender Responsive In-Reach and Transitional Planning for Women" from October 1, 2017 through June 30, 2018. Notification of this recommendation was published, and no appeal of this result was received by the County during the appeal period.  
  
The ORJ now recommends the Board of Supervisors authorize the awarding of FY 2017-18 service contracts to Centerforce for "Gender Responsive In-Reach and Transitional Planning for Women," and Rubicon Programs, Inc., for the "Operation of the West County Reentry Resource Center" as recommended by the convened Review Panels.

CONSEQUENCE OF NEGATIVE ACTION:

If the Board of Supervisors does not approve and authorize the contracts, the contract will not be effectuated.

CLERK'S ADDENDUM

Speakers: Sheriff-Coroner David O. Livingston (letter attached); Harrison Grossman, resident of Lafayette; CoSandra Martinez, resident of Richmond; Melvin Willis, Alliance for Californians for Community Empowerment (ACCE); Chris Goglio, resident of Richmond; Nicholas Alexander, Rubicon; Dan Leon, Rubicon; Mariana Moore, Ensuring Opportunity Campaign; Edith Pastrano; Tamisha Walker, Safe Return; David Sharples; Maria Alegria; Paul Leonard, Board Chair of Rubicon; Dan Geiger, Human Serices Alliance; John Cunningham, Reentry Success Center; Oscar Flores; LeDamien Flowers, Rubicon; Nancy Ybarra, resident of Richmond; Judith Tannenbaum. 

CONTINUED to September 19, 2017.