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CALENDAR FOR THE BOARD OF DIRECTORS
CONTRA COSTA COUNTY FIRE PROTECTION DISTRICT
BOARD CHAMBERS ROOM 107, ADMINISTRATION BUILDING, 651 PINE STREET
MARTINEZ, CALIFORNIA 94553-1229

CANDACE ANDERSEN, CHAIR
MARY N. PIEPHO, VICE CHAIR
JOHN GIOIA
KAREN MITCHOFF
FEDERAL D. GLOVER

DAVID J. TWA, CLERK OF THE BOARD AND COUNTY ADMINISTRATOR, (925) 335-1900
JEFF CARMAN, FIRE CHIEF

 
PERSONS WHO WISH TO ADDRESS THE BOARD DURING PUBLIC COMMENT OR WITH RESPECT TO AN ITEM THAT IS ON THE AGENDA, WILL BE LIMITED TO THREE (3) MINUTES.

The Board Chair may reduce the amount of time allotted per speaker at the beginning of each item or public comment period
depending on the number of speakers and the business of the day. 
Your patience is appreciated.
 
A closed session may be called at the discretion of the Board Chair.

Staff reports related to open session items on the agenda are also accessible on line at www.co.contra-costa.ca.us.

ANNOTATED AGENDA & MINUTES
September 13, 2016
Present:
Director John Gioia; Director Candace Andersen; Director Mary N. Piepho; Director Karen Mitchoff; Director Federal D. Glover
Staff Present:
David Twa, County Administrator
Jeff Carman, Fire Chief
             
1:30 P.M.  Convene and call to order.


             
CONSIDER CONSENT ITEMS   (Items listed as C.1 through C.5 on the following agenda) – Items are subject to removal from Consent Calendar by request of any Director or on request for discussion by a member of the public.  Items removed from the Consent Calendar will be considered with the Discussion Items.
             
DISCUSSION ITEMS
             
         D. 1   CONSIDER Consent Items previously removed.
  There were no items removed from consent for discusssion.
             
         D. 2   PUBLIC COMMENT (3 Minutes/Speaker)
  Ruth Atkins, Health Insurance Counseling & Advocacy Program (HICAP), spoke on difficulties in the billing process for ambulance services. 

A meeting is scheduled with Chief Broschard on September 15, 2016 to examine problems in the billing.

             
  D.3    CONSIDER authorizing the Fire Chief, or designee, to execute a Joint Community Facilities Agreement between the City of Pittsburg and the Contra Costa County Fire Protection District for the purpose of Pittsburg forming a Community Facilities District to pay the District for supplemental fire protection, emergency medical services, and facilities and equipment needs within the City of Pittsburg. (Jeff Carman, Fire Chief)
  It came to the attention of staff after the publication of the agenda that the Joint Community Facilities Agreement would appropriately be adopted by resolution. 

By unanimous vote, with all Supervisors present, the Board APPROVED the additional material Resolution No. 2016/2 and modification of the Board Order language to reflect this.


ADOPTED Resolution No. 2016/2 to APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a Joint Community Facilities Agreement between the City of Pittsburg and the Contra Costa County Fire Protection District for the purpose of Pittsburg forming a Community Facilities District to pay the District for supplemental fire protection, emergency medical services, and facilities and equipment needs within the City of Pittsburg
 
AYE: Director John Gioia, Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
  Attachments:
  Pittsburg Facilities District Agreement
  Signed Resolution No. 2016/2
 
             
  D.4    CONSIDER authorizing the Fire Chief, or his designee, to execute a contract with Willdan Financial Services to perform an Impact Fee Study, including the possibility of forming Community Facilities Districts in areas of new development, in an amount not to exceed $46,000 for the period of September 15, 2016 through October 31, 2017. (Lewis Broschard, Deputy Fire Chief)
 
AYE: Director John Gioia, Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
             
  D.5    CONSIDER accepting a report from the Fire Chief providing a status summary for ongoing Fire District activities and initiatives.  (Jeff Carman, Fire Chief)
 
AYE: Director John Gioia, Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
  Attachments:
  Fire Chief's Report - September 2016
 
             
  D.6    CONSIDER accepting a report from the Fire Chief on ambulance service response times, payer mix, and revenue received to date. (Jeff Carman, Fire Chief)
 
AYE: Director John Gioia, Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
  Attachments:
  Ambulance Report Sept 2016
 
             
CONSENT ITEMS
             
  C.1    ADOPT Position Adjustment Resolution No. 21912 to add three Fire Inspector I (represented) positions and cancel three Fire Inspector II (represented) positions in the Contra Costa County Fire Protection District. (Cost savings)
 
AYE: Director John Gioia, Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
  Attachments:
  P300 No. 21912
  Signed P300 21912
 
             
  C.2    APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract with Northern California Rescue Training, LLC in an amount not to exceed $115,000 for technical rescue training for first responder personnel for the period September 14, 2016 to September 30, 2017. (90% Federal, 10% District match)
 
AYE: Director John Gioia, Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
             
  C.3    APPROVE and AUTHORIZE the Fire Chief, or designee, to enter into an Automatic Aid Agreement for Exchange of Fire, Rescue, and Emergency Medical Services Between the Contra Costa County Fire Protection District and the City of Richmond effective July 1, 2015 and APPROVE and AUTHORIZE the Fire Chief, or designee, to enter into an Agreement for Technical Support Services and Specialized Resources Between the Contra Costa County Fire Protection District and the City of Richmond effective July 1, 2015. (100% District General Operating fund)
 
AYE: Director John Gioia, Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
  Attachments:
  Draft Automatic Aid Agreement
  Draft Operational Plan Attachment
  Draft Tech Support Agreement
 
             
  C.4    APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Fire Chief, a purchase order with Rush Truck Centers of Texas, in an amount not to exceed $160,000, for the purchase of a Peterbilt 567 tractor for the Contra Costa County Fire Protection District’s dozer program. (100% District General Operating fund)
 
AYE: Director John Gioia, Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
             
  C.5    APPROVE and AUTHORIZE the Fire Chief, or designee, to execute a contract amendment with AP Triton, LLC to extend the termination date from November 1, 2016 to April 30, 2017, increase the payment limit by $45,000 to a new payment limit of $105,000, and amend the Service Plan to include a staff training component in addition to oversight and monitoring of the District's fire-based emergency ambulance service program. (100% EMS Transport Fees)
 
AYE: Director John Gioia, Director Candace Andersen, Director Mary N. Piepho, Director Karen Mitchoff, Director Federal D. Glover
GENERAL INFORMATION

The Board meets in its capacity as the Board of Directors of the Contra Costa County Fire Protection District pursuant to Ordinance Code Section 24-2.402. Persons who wish to address the Board of Directors should complete the form provided for that purpose and furnish a copy of any written statement to the Clerk.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the Clerk of the Board to a majority of the members of the Board of Directors less than 72 hours prior to that meeting are available for public inspection at 651 Pine Street, First Floor, Room 106, Martinez, CA 94553, during normal business hours. All matters listed under CONSENT ITEMS are considered by the Board of Directors to be routine and will be enacted by one motion. There will be no separate discussion of these items unless requested by a member of the Board or a member of the public prior to the time the Commission votes on the motion to adopt. Persons who wish to speak on matters set for PUBLIC HEARINGS will be heard when the Chair calls for comments from those persons who are in support thereof or in opposition thereto. After persons have spoken, the hearing is closed and the matter is subject to discussion and action by the Board. Comments on matters listed on the agenda or otherwise within the purview of the Board of Directors can be submitted to the office of the Clerk of the Board via mail: Contra Costa County Fire Protection District Board of Directors, 651 Pine Street Room 106, Martinez, CA 94553; by fax: 925-335-1913.

The District will provide reasonable accommodations for persons with disabilities planning to attend Board meetings who contact the Clerk of the Board at least 24 hours before the meeting, at (925) 335-1900; TDD (925) 335-1915. An assistive listening device is available from the Clerk, Room 106. Copies of recordings of all or portions of a Board meeting may be purchased from the Clerk of the Board. Please telephone the Office of the Clerk of the Board, (925) 335-1900, to make the necessary arrangements. Applications for personal subscriptions to the Board Agenda may be obtained by calling the Office of the Clerk of the Board, (925) 335-1900. The Board of Directors’ agenda and meeting materials are available for inspection at least 96 hours prior to each meeting at the Office of the Clerk of the Board, 651 Pine Street, Room 106, Martinez, California.


Subscribe to receive to the weekly Board Agenda by calling the Office of the Clerk of the Board, (925) 335-1900 or using the County's on line subscription feature at the County’s Internet Web Page, where agendas and supporting information may also be viewed:
 
 
 
ADVISORY COMMISSION

The Contra Costa County Fire Protection District Advisory Fire Commission is scheduled to meet next on Monday, October 10,  2016 at 7:00 p.m. at the District Training Center, 2945 Treat Blvd., Concord, CA 94518.
 

AGENDA DEADLINE: Thursday, 12 noon, 12 days before the Tuesday Board meetings.

Glossary of Acronyms, Abbreviations, and other Terms (in alphabetical order):

The Contra Costa County Fire Protection District has a policy of making limited use of acronyms, abbreviations, and industry-specific language in its Board of Supervisors meetings and written materials. Following is a list of commonly used language that may appear in oral presentations and written materials associated with Board meetings:

AB
Assembly Bill
ABAG Association of Bay Area Governments
ACA Assembly Constitutional Amendment
ADA Americans with Disabilities Act of 1990
AFSCME American Federation of State County and Municipal Employees
ARRA  American Recovery & Reinvestment Act of 2009
BAAQMD Bay Area Air Quality Management District
BART Bay Area Rapid Transit District
BayRICS Bay Area Regional Interoperable Communications System
BGO Better Government Ordinance
BOC Board of Commissioners
CALTRANS California Department of Transportation
CAER Community Awareness Emergency Response
CAL-EMA California Emergency Management Agency
CAO
County Administrative Officer or Office
CBC California Building Code
CCCPFD
(ConFire) Contra Costa County Fire Protection District
CCHP Contra Costa Health Plan
CCTA Contra Costa Transportation Authority
CCRMC Contra Costa Regional Medical Center
CCWD Contra Costa Water District
CFC California Fire Code
CFDA
Catalog of Federal Domestic Assistance
CEQA California Environmental Quality Act
CIO Chief Information Officer
COLA Cost of living adjustment
ConFire (CCCFPD) Contra Costa County Fire Protection District
CPA Certified Public Accountant
CPF – California Professional Firefighters
CPI Consumer Price Index
CSA County Service Area
CSAC California State Association of Counties
CTC California Transportation Commission
dba doing business as
EBMUD East Bay Municipal Utility District
ECCFPD East Contra Costa Fire Protection District
EIR Environmental Impact Report
EIS Environmental Impact Statement
EMCC Emergency Medical Care Committee
EMS Emergency Medical Services
et al. et alii (and others)
FAA Federal Aviation Administration
FEMA Federal Emergency Management Agency
FTE Full Time Equivalent
FY Fiscal Year
GIS Geographic Information System
HCD (State Dept of) Housing & Community Development
HHS (State Dept of ) Health and Human Services
HOV High Occupancy Vehicle
HR Human Resources
HUD United States Department of Housing and Urban Development
IAFF International Association of Firefighters
ICC International Code Council
IFC International Fire Code
Inc.
Incorporated
IOC Internal Operations Committee
ISO Industrial Safety Ordinance
JPA Joint (exercise of) Powers Authority or Agreement
Lamorinda Lafayette-Moraga-Orinda Area
LAFCo Local Agency Formation Commission
LLC Limited Liability Company
LLP Limited Liability Partnership
Local 1 Public Employees Union Local 1
Local 1230 Contra Costa County Professional Firefighters Local 1230
MAC Municipal Advisory Council
MBE Minority Business Enterprise
MIS Management Information System
MOE Maintenance of Effort
MOU Memorandum of Understanding
MTC Metropolitan Transportation Commission
NACo National Association of Counties
NEPA National Environmental Policy Act
NFPA National Fire Protection Association
OES-EOC Office of Emergency Services-Emergency Operations Center
OPEB Other Post Employment Benefits
OSHA Occupational Safety and Health Administration
PARS Public Agencies Retirement Services
PEPRA Public Employees Pension Reform Act
RFI Request For Information
RFP Request For Proposal
RFQ Request For Qualifications
SB Senate Bill
SBE Small Business Enterprise
SEIU Service Employees International Union
SUASI  Super Urban Area Security Initiative
SWAT Southwest Area Transportation Committee
TRANSPAC Transportation Partnership & Cooperation (Central)
TRANSPLAN Transportation Planning Committee (East County)
TRE or TTE Trustee
TWIC Transportation, Water and Infrastructure Committee
UASI  Urban Area Security Initiative
UCOA United Chief Officers Association
vs. versus (against)
WAN Wide Area Network
WBE Women Business Enterprise
WCCTAC West Contra Costa Transportation Advisory Committee






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