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PUBLIC PROTECTION COMMITTEE

Meeting Date:	09/26/2016
Subject: RFP for Facilitation and Data Analysis Services for Racial Justice Task Force
Submitted For:	PUBLIC PROTECTION COMMITTEE
Department:	County Administrator
Referral No.:	N/A
Referral Name:	RFP for Facilitation and Data Analysis Services for Racial Justice Task Force
Presenter:	Lara DeLaney, Sr. Deputy CAO	Contact:	Lara DeLaney, (925)335-1097

Information

Referral History:

On April 7, 2015, the Board of Supervisors received a letter from the Contra Costa County Racial Justice Coalition requesting review of topics within the local criminal justice system. The Public Protection Committee (PPC) generally hears all matters related to public safety within the County.

On July 6, 2015, the Committee initiated discussion regarding this referral and directed staff to research certain items identified in the Coalition's letter to the Board of Supervisors and return to the Committee in September 2015.

On September 14, 2015, the Committee received a comprehensive report from staff on current data related to race in the Contra Costa County criminal justice system, information regarding the County's Workplace Diversity Training and information regarding diversity and implicit bias trainings and presentations from across the country.

On December 14, 2015, the Committee received an update from the Public Defender, District Attorney and Probation Department on how best to proceed with an update to the Disproportionate Minority Contact (DMC) report completed in 2008. At that time, the concept of establishing a new task force was discussed. The Committee directed the three departments above to provide a written project scope and task force composition to the Committee for final review.

At the November 9, 2015 meeting, the Committee received a brief presentation reintroducing the referral and providing an update on how the DMC report compares with the statistical data presented at the September meeting. Following discussion, the Committee directed staff to return in December 2015 following discussions between the County Probation Officer, District Attorney and Public Defender with thoughts about how to approach a new DMC initiative in the County.

On April 12, 2016, the Board of Supervisors accepted a report and related recommendations from the Committee resulting in the formation of a 17-member Disproportionate Minority Contact Task Force composed of the following:

County Probation Officer
Public Defender
District Attorney
Sheriff-Coroner
Health Services Director
Superior Court representative
County Police Chief’s Association representative
Mount Diablo Unified School District representative
Antioch Unified School District representative
West Contra Costa Unified School District representative
(5) Community-based organization (CBO) representatives (at least 1 representative from each region of the County and at least one representative from the faith and family community)
Mental Health representative (not a County employee)
Public Member – At Large

Subsequently, a 7-week recruitment process was initiated to fill the (5) CBO representative seats, the (1) Mental Health representative seat and the (1) Public Member - At Large seat. The deadline for submissions was June 15, 2016 and the County received a total of 28 applications.

On June 27, 2016, the PPC met to consider making appointments to the (5) CBO representative seats, the (1) Mental Health representative seat and the (1) Public Member - At Large seat. The PPC nominated to following individuals to be considered by the full Board of Supervisors:

CBO seat 1: Stephanie Medley (RYSE, AB109 CAB) (District I)
CBO seat 2: Donnell Jones (CCISCO) (District I)
CBO seat 3: Edith Fajardo (ACCE Institute) (District IV)
CBO seat 4: My Christian (CCISCO) (District III)
CBO seat 5: Dennisha Marsh (First Five CCC; City of Pittsburg Community Advisory Council) (District V)
Mental Health: Christine Gerchow, PhD. (Psychologist, Juvenile Hall-Martinez) (District IV)
Public (At-Large): Harlan Grossman (Past Chair AB 109 CAB, GARE participant) (District II)

At the conclusion of the of the meeting, the PPC directed staff to set a special meeting for early August to consider the final composition of the entire (17) seventeen member Task Force once all names were received from county departments, school districts, etc.

On August 15, 2016, the PPC approved nominations for appointment to all seventeen seats on the Racial Justice Task Force to the full Board of Supervisors. On September 13, 2016, the Board of Supervisors formally appointment members to the Task Force.

Referral Update:

Over the past two months, the CAO’s office has convened a work group to develop a draft Request for Proposals (RFP) to solicit for Facilitation and Data Analysis services for the work of the Racial Justice Task Force. The work group was comprised of representatives of the CAO’s office, the District Attorney’s Office, the Public Defender’s Office, and the Contra Costa County Racial Justice Coalition.

The final draft of the RFP is Attachment A. (Please note that the General Conditions of the Contract have been omitted from the RFP draft at this time, but will be included in the final version when issued.)

The proposed timeline for the procurement process, which is anticipated to take 10 weeks, is as follows:

The timeline includes a mandatory Bidders Conference, which staff is presently working to include remote access capabilities (webinar). The timeline assumes that the Public Protection Committee reviews the recommendation(s) of the Review Panel at its November 28, 2016 meeting.
The work group recommends that the Review Panel be composed of an equal number of County representatives and Contra Costa Racial Justice Coalition members. County representatives would include a designated staff person from each of the following:

District Attorney’s Office
Probation Department
Public Defender’s Office
Sheriff’s Office

An equal number of representatives from the Coalition would bring the Panel total to 8.

Recommendation(s)/Next Step(s):

REVIEW and APPROVE the final draft RFP for Facilitation and Data Analysis Services for the Racial Justice Task Force.

The Public Protection Committee is also requested to provide input and direction to staff on the timeline for the procurement process and the composition of the RFP Review Panel.

Fiscal Impact (if any):

No fiscal impact.

Attachments
Attachment A - AB 109 RFP Facilitation, Data Analysis for RJTF