Agenda

Return

C. 50

To:	Board of Supervisors
From:	William Walker, M.D., Health Services Director
Date:	September 27, 2016

Contra

Costa

County

Subject:

Cancellation Agreement #23-588-3 and Contract #23-588-4 with Vyend, LLC

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 09/27/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	David Runt, 335-8700
cc:	T Scott M Wilhelm

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: September 27, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

Approve and authorize the Health Services Director, or his designee, to execute, on behalf of the County as follows:
1. Cancellation Agreement #23 588-3 with Vyend, LLC, a limited liability company, effective on the close of business on September 30, 2016; and

2. Contract #23-588-4 with Vyend, LLC, in an amount not to exceed $427,014, for provision of management and technical assistance to the Department’s Information Technology Unit, for the period from October 1, 2016 through June 30, 2018.

FISCAL IMPACT:

This Contract is funded by Hospital Enterprise Fund I. (Rate Increase)

BACKGROUND:

On July 9, 2015, the Board of Supervisors approved Contract #23-588-1 (as amended by Amendment/Extension Agreement #23-588-2) with Vyend, LLC, to provide management and technical assistance in the Department’s Information Technology Unit including day to day leadership and direction supervision and oversight of the Project Management office, for the period from July 1, 2005 through June 30, 2018.
In consideration of Contractor’s agreement to continue providing services, both parties have agreed to re-negotiate payment terms. The Department and the Contractor have mutually agreed to renegotiate the Contract Payment Provisions and the term to reflect the intent of the parties. Therefore, in accordance with General Conditions, Paragraph 5. (Termination and Cancellation) of the Contract, the Department and Contractor have agreed to a mutual cancellation of Contract #23-588-1 (as amended by Amendment/Extension Agreement #23-588-2). Approval of Cancellation Agreement #23-588-3 will accomplish this termination.
Under Contract #23-588-4, Contractor will provide management and technical assistance to the Department’s Information Technology Unit, Project Management Office, through June 30, 2018.

CONSEQUENCE OF NEGATIVE ACTION:

If this contract is not approved, the Contract will not be consistent with the oral agreement negotiated between the Department and Contractor.

CHILDREN'S IMPACT STATEMENT:

Not applicable.