RECOMMENDATION(S):

APPROVE and AUTHORIZE the Clerk-Recorder, or designee, to execute a contract amendment with DFM Associates to extend the term of the agreement for an automated voter registration and election management system for one year, beginning June 30, 2016, and continuing thereafter for successive one-year periods, unless otherwise terminated.

FISCAL IMPACT:

100% General Fund. The current annual cost is $167,000, with a provision for annual increases in an amount not to exceed 7%. The last cost increase was 7% in 2013 and the cost is not expected to increase substantially from year to year. This year’s costs are included in the department’s 2016-2017 budget.

BACKGROUND:

Contra Costa's Election Division relies on the DFM Election Information Management System (EIMS) to provide fast, reliable, and accurate election processing for voter registration, precinct/districts, street guide, office/incumbents, extracts/reports, pollworkers/polling places, and petition verification, among other functions. We are required by State and federal laws to maintain voter and election records on an automated voter registration and election management system. DFM is one of only two state-approved vendors and systems.