Agenda

Return

C. 94

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	September 13, 2016

Contra

Costa

County

Subject:

Amendment to the Consulting Services Agreement with Kava Massih Architects for As-Needed Architectural Services

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 09/13/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Ramesh Kanzaria, (925) 313-2000
cc:	PW Accounting PW CPM Division Manager PW CPM Clerical Auditor's Office County Administrator's Office County Administrator's Office

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: September 13, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute a contract amendment with Kava Massih Architects, effective September 13, 2016, to increase the payment limit by $400,000 to a new payment limit of $1,300,000, with no change to the term, for as-needed architectural services, Countywide.

FISCAL IMPACT:

100% Various Funds.

BACKGROUND:

On September 10, 2013, the Board of Supervisors approved an as-needed Consulting Services Agreement with Kava Massih Architects (“Kava Massih”) in the amount of $400,000. On December 15, 2015, the Board of Supervisors approved Amendment No. 1 to the Consulting Services Agreement to increase the payment limit by $500,000.

BACKGROUND: (CONT'D)

Kava Massih is performing architectural services on Facilities Life-Cycle Investment Program (FLIP) projects at 2530 Arnold Drive, Martinez, and other on-going projects for the District Attorney’s Office, Health Services Department, and the Employment and Human Services Department.

The contract payment limit of $900,000 has nearly been reached. Amendment No. 2 is necessary to provide for the additional costs associated with the completion of design services, including bidding and permit phases, County Building Inspection plan check/permitting, and construction administration for these ongoing projects.

Kava Massih is familiar with these active projects, and the design and construction of typical building type and health care facilities; therefore, it is recommended that the contract amendment be awarded at this time.

The additional funds made available to pay Kava Massih will be used for additional projects which include remodels, tenant improvements, additions, modernization, mechanical, electrical, and plumbing upgrades, and code-related improvements. Projects may also include investigations, studies, and reports. Some of the anticipated projects include those identified in the County's FLIP projects under the recent budget allocation for capital projects and deferred maintenance. Having this as-needed agreement in place will allow the design phase to commence sooner and provide for a shorter project completion schedule.

CONSEQUENCE OF NEGATIVE ACTION:

If this amendment is not approved, projects currently in process will be delayed, which will ultimately result in higher project costs.