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C. 50

To:	Board of Supervisors
From:	Ed Woo, Chief Information Officer
Date:	September 22, 2015

Contra

Costa

County

Subject:

Amendment to Contract with CherryRoad Technogies for a Fit/Gap Analysis

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 09/22/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Sheryl Webster 925-313-1281

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: September 22, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chief Information Officer, or his designee, to execute a contract amendment with CherryRoad Technologies, Inc., effective July 1, 2015, to increase the payment limit by $150,000 to a new payment limit of $1,350,000 to provide a hosted test environment for the PeopleSoft software system upgrade.

FISCAL IMPACT:

The $150,000 increase is budgeted under Org #1695 FY 2014-2015 and FY 2015-2016, supported through countywide inter-departmental charges to all departments.

BACKGROUND:

BACKGROUND: (CONT'D)

The PeopleSoft Human Capital Management (HCM) system is currently used to process the county’s payroll, in addition to maintaining Human Resources and Employee Benefits. The contract with CherryRoad provides that the Contractor will perform a fit/gap analysis, infrastructure assessment and initial upgrade tasks to upgrade PeopleSoft HCM version 8.8 to version 9.2.

The purpose of this contract amendment is for the Contractor to host nine application test environments, which will avoid the County incurring the costs to purchase additional hardware and software licenses, which will total $173,850 if Contractor does not provide the hosted test environments. The cost for Contractor providing the hosted test environments will be $150,000 for the FY 15/16.

The Contractor will manage all technology requirements related to the hosted test environment, including physical infrastructure, security, network, communications infrastructure, hardware, operating system and database in their facilities.

VOTE OF SUPERVISORS

RECOMMENDATION(S):

FISCAL IMPACT:

BACKGROUND:

BACKGROUND: (CONT'D)

CONSEQUENCE OF NEGATIVE ACTION: