RECOMMENDATION(S): (CONT'D)
(3) AUTHORIZE the Public Works Director, or designee, to solicit bids to be received on or about October 29, 2015, and issue bid addenda, as needed, for clarification of the bid documents, provided the involved changes do not significantly increase the construction cost estimate.
(4) DIRECT the Clerk of the Board to publish, at least 14 calendar days before the bid opening date, the Notice to Contractors in accordance with Public Contract Code Section 22037, inviting bids for this project.
(5) DIRECT the Public Works Director, or designee, to send notices by email or fax and by U.S. Mail to the construction trade journals specified in Public Contract Code Section 22036 at least 15 calendar days before the bid opening.
FISCAL IMPACT:
Funding for this project is provided by AB109 (46.5%), Facilities Life-Cycle Investment Program Funds (39.5%), and the Sheriff Plant Acquisition General Fund (14%).
BACKGROUND:
The West County Detention Facility is located at 5555 Giant Highway, Richmond. The facility was opened in 1991 and is operated as a direct supervision, medium-security jail. It is intended to operate as a coeducation, program-oriented adult facility. It has five housing units, visitation area, along with other support buildings.
The main purpose of this project is to address ongoing facility repair, maintenance, and improving operational functions by renovating the facility interior and installing security upgrades. The lack of cell door monitoring is a safety concern compared to present day facilities which have monitoring through the lock hardware. The lack of monitoring does not comply with current industry standards for detention facilities. The security electronics, cell locks, and camera system installed in this facility are reaching the end of their useful lives and must be replaced. On-going maintenance of the systems is increasing and consuming an excessive amount of resources. The analog Closed Circuit TV (CCTV) system has too few cameras and does not provide sufficient coverage of inmate areas. The Project consists of: 1) removing and replacing interior walls, installing electrical upgrades, and painting the visitation area and detention rooms; 2) removing and replacing detention room locks, installing new conductors in the electronics room, installing Programmable Logic Controllers (PLC’s) and Touchscreen Control Stations in Central Control and Housing Units; 3) replacing the CCTV system with an Internet Protocol (IP) camera system and video management system ; and 4) new Infrared Perimeter Intrusion Detection (IPID) beam system at the base of the fence that surrounds the entire facility.
Plans and specifications for the project have been prepared for the Public Works Department by DLR Group, Inc. The construction cost estimate is $4 million and the general prevailing wage rates are on file with the Clerk of the Board of Supervisors and will be the minimum rates paid on this project.
CONSEQUENCE OF NEGATIVE ACTION:
If the project is not approved, the West County Detention Facility will continue to deteriorate resulting in more costly repairs in the future.