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C. 47

To:	Board of Supervisors
From:	Ed Woo, Chief Information Officer
Date:	September 22, 2015

Contra

Costa

County

Subject:

Purchase order with Motorola for Contra Costa East Cell Channel Expansion

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 09/22/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Ed Woo (925) 383-2688

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: September 22, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Chief Information Officer, or designee, to execute (1) the Second Amendment to Communications Systems Agreement with Motorola, Inc., to extend the term of the agreement through May 31, 2018, and (2) Change Order No. 9 to the agreement to increase the payment limit by $385,684 to a new payment limit of 4,579,061, to provide, install, and optimize the three-channel expansion of the Contra Costa East Cell of the East Bay Regional Communications System Network.

FISCAL IMPACT:

$397,333 is being funded by FY14 grant funds awarded to the Contra Costa County Office of the Sheriff by the California Office of Emergency Services Homeland Security Grant Program (FY14 SHSGP Project E - EBRCS Cell Expansion) Org# 3623; $385,684 of which is being utilized to provide, install and optimize the three-channel expansion of the Contra Costa East Cell.

BACKGROUND:

On May 20, 2009, the County entered into a Communications Systems Agreement with Motorola, Inc., for the purchase and installation of the Motorola P25 radio hardware. On May 20, 2012, Amendment No. 1 was executed to extend the term through May 31, 2015. The parties have agreed to further extend the term of the agreement through May 31, 2018, and to execute Change Order No. 9 to the agreement, which provides for purchase and installation of East Cell Channel Expansion equipment for the East Bay Regional Communications System Authority (EBRCSA) including the equipment, software and services required to add three channels to the sites located at Kregor Peak, Los Vaqueros and Shadybrook.

In accordance with Administrative Bulletin No 611.0, County Departments are required to obtain Board approval for single item purchases over $100,000. The County Administrator’s Office has reviewed this request and recommends approval.

CONSEQUENCE OF NEGATIVE ACTION:

If the contract extension and Change Order No. 9 are not approved, the County will lose funds awarded from the California Office of Emergency Services to expand the EBRCSA Contra Costa County East Cell from seven to ten channels that support communication between emergency response agencies, and the communications expansion equipment will not be installed.