Agenda

Return

C. 59

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	August 16, 2022

Contra

Costa

County

Subject:

Amendment #72-039-15 with West Contra Costa County Meals on Wheels

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 08/16/2022

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:	Ori Tzvieli, M.D., 925-608-5267
cc:	Marcy Wilhelm

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: August 16, 2022
Monica Nino, County Administrator

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Health Services Director, or designee, to execute on behalf of the County Amendment Agreement #72-039-15 with West Contra Costa County Meals on Wheels, a non-profit corporation, to amend Novation Contract #72-039-12 (as amended by #72-039-13), effective June 1, 2022, to increase the payment limit by $16,501, from $291,557 to a new payment limit of $308,058 with no change in the term of July 1, 2021 through June 30, 2022, and no change to the automatic extension through September 30, 2022.

FISCAL IMPACT:

Approval of this amendment will result in additional budgeted expenditures of up to $16,501 and will be funded 100% by Title III-C 2 of the Older Americans Act of funds. (No rate increase)

BACKGROUND:

This contract meets the social needs of the County’s population by providing home-delivered meals on 250 serving days, to an average of 550 nutritionally at-risk, homebound senior citizens and an average of 10 county residents living with HIV/AIDS, to ensure they receive at least one third of their daily nutritional requirements.

On July 27, 2021, the Board of Supervisors approved Novation Contract #72-039-12 with West Contra Costa County Meals on Wheels, in an amount not to exceed $227,857 for the provision of home-delivered meals for the Senior Nutrition Program for the period July 1, 2021 through June 30, 2022, which included a three-month automation extension period through September 30, 2022. This contract included modifications to the County’s Standard Indemnification clause.

On November 2, 2021, the Board of Supervisors approved Amendment #72-039-13 with West Contra Costa County Meals on Wheels, to increase the payment limit by $63,700 to a new payment limit of $291,557 to provide additional home-delivered meals to senior citizens, with no change in the term or automatic extension through September 30, 2022.

Approval of Amendment Agreement #72-039-15 will allow the contractor to provide additional home-delivered meals for the Senior Nutrition Program through June 30, 2022.

This amendment request to the Board is late due to lengthy negotiations between the Employment and Human Services Department and Health Services Department on the spending plan for this contract. The contractor was informed timely of approval by the County of additional funding allocated for services, however, due to an oversight by Public Health Division administrative staff a contract amendment to reflect the additional funding for services was not requested in a timely manner.

CONSEQUENCE OF NEGATIVE ACTION:

If this amendment is not approved, West County’s homebound senior citizens and HIV/AIDS patients will not receive meals which provide at least one third of their daily nutrition.