RECOMMENDATION(S):
APPROVE and AUTHORIZE the Sheriff-Coroner, or designee to execute a contract amendment with Ricoh, USA, Inc., to extend the term of the contract from October 1, 2017 through September 30, 2022 and for continued scanning and storing of documents as digital images, with no change to the payment limit of $500,000.
FISCAL IMPACT:
$500,000; Budgeted. 100% General Fund.
BACKGROUND:
The Office of the Sheriff needs to amend and extend the contract with Ricoh USA, Inc for scanning and indexing services. The Office of the Sheriff-Coroner has a backlog of files currently kept at the Office of the Sheriff's Records and Identification Unit. These documents include federal bookings and the Office of the Sheriff's Custody Alternative bookings. This amendment is in response to a change order provided by Ricoh regarding the scanning and storing of documents as digital images and to extend the termination date from September 30, 2021 to September 30, 2022.
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