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1.
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INTRODUCTIONS |
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Self introductions were made. |
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2.
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PUBLIC COMMENT on any matter under the jurisdiction of the 2020 Census Outreach Subcommittee and NOT on this agenda (speakers may be limited to three minutes).
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No public comments. |
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3.
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AIR-39192 RECEIVE and APPROVE the Record of Action for the August 6, 2019 Census 2020 Outreach Subcommittee meeting.
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The Record of Action from August 6, 2019 was corrected and approved as modified. Passed unanimously. |
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Terry Koehne, Lina Velasco
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AYE:
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Lina Velasco, Mariana Moore, Terry Koehne
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Passed
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Attachments: |
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Record of Action Outreach Subcom 8 6 19
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4.
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AIR-39193 DISCUSS and RECEIVE Federal, State, Regional, and County updates.
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Updates were received from all levels. At the federal level, address canvassing is starting on August 18, and the Concord Census Bureau office is scheduled to open very soon. The US Census Bureau issued a statement encouraging groups to not to do canvassing. New materials available are available in Spanish; and for Veterans and Faith-Based Communities.
David Tucker provided a Region 3 update - CCC Strategic Plan approved. Meeting with the team to discuss the implementation side. Within the next 3 weeks the template will be provided. Deadline: October 30, 2019. There have been updates to the SwORD data gathering & mapping tool, including integration with PDI to automatically update to SwORD. They are working on scripts now. Statewide collateral will be available at the end of September. There will be a communications web portal. State guidelines for canvassing are being developed. The CA Dept. of Technology and Census Bureau are meeting to develop requirements for the QAC/QAK.
CocoCensus staff announced that they are participating in the Rise Together and United Way Bay Area 2020 Census webinar. Updates about timing of the Bay Area Funders and UWBA grants were provided. The City of Richmond will issue their RFP in October, 2019. The CocoCensus staff provided additional updates on activities National Night Out and CCC Summer Block Party; Visited with approximately 175-200 people, with 80% being HTC. A Day of Training was announced for August 26, 2019, 777 Arnold Drive, Paramount Room, Martinez. The RFP will be released on 9.3.19, and the Census Outreach Coordinator is still open.
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5.
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AIR-39194 DISCUSS and REVIEW outreach plan and outreach materials, including print, website content, social media.
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The Outreach subcommittee selected designs for “Ask Me About the Census” buttons for volunteers to be available in September. The Outreach Subcommittee received updates on events and materials. The committee discussed the Outreach Communications Plan, including timeline and deliverables. The committee discussed the development of newsletters, social media posts, and other communications deliverables.
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Attachments: |
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Communication Framework
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Draft Outreach Communication Plan
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Outreach Timeline
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6.
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AIR-39196 DISCUSS and RECEIVE RFP updates.
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There was a discussion about the RFP and the online template. The United Way Bay Area grants are anticipated to be awarded early in September. The Bay Area Census Funders Coalition is notifying grant recipients. County RFP will be released on September 3, with a deadline of September 30. |
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7.
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AIR-39197 DISCUSS and REVIEW upcomming meetings and schedule future meetings.
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The committee agreed to meet every two weeks on Tuesdays, 1pm to 3pm. The locations will alternate between Richmond Community Foundation and the Contra Costa County Administration Building. |
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8.
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ADJOURN |
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The committee adjourned at 3:00pm to the next meeting on September 3, 2019, 651 Pine Street, Room 108, Martinez. |