RECOMMENDATION(S):
APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, Change Order #2 with SoftwareONE, Inc., to increase the payment limit by $195,200 to a new payment limit of $5,140,968, for the continuation of 1,600 licenses that were on a temporary basis and now need to be fully paid for the Health Services Department, with no change in the original term of January 1, 2018 through December 31, 2020.
FISCAL IMPACT:
100% funding is included in the Hospital Enterprise Fund I budget.
BACKGROUND:
The Health Services Department (HSD) utilizes licensed Microsoft products and support through existing vendor SoftwareONE, Inc. and enrolled in an Enterprise Agreement for the licensing of Microsoft applications in January 2018. Licenses for additional applications will be included for the Office 365 Transition Project, which will allow HSD to create centralized user management of email and business productivity systems, eliminate maintenance cost of physical hardware within the Data Center, and reduce cost on backup and storage infrastructure. The original Purchase Order was submitted with an amount of $4,426,560. Change Order #1 was to add $519,208 to the Purchase Order. An additional $195,200 is required.
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