Agenda

Return

C. 58

To:	Board of Supervisors
From:	Kathy Gallagher, Employment & Human Services Director
Date:	August 6, 2019

Contra

Costa

County

Subject:

Contract Assignments to the California Statewide Automated Welfare System Consortium (CalSAWs) Joint Powers Authority

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 08/06/2019

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

925-608-4801

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: August 6, 2019
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

1. APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute an assignment and novation agreement with Infosys Public Services, Inc. (Infosys), for assignment of the December 1, 2017 contract for quality assurance and project monitoring services to the California Statewide Automated Welfare System (CalSAWS) Consortium, effective September 1, 2019.

2. APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute an assignment and novation agreement with California State Association of Counties (CSAC) for assignment of the July 1, 2019 Agreement Relating to Welfare Client Data Systems (WCDS) Management to the CalSAWS Consortium, effective September 1, 2019.

RECOMMENDATION(S): (CONT'D)

3. APPROVE and AUTHORIZE the Employment and Human Services Director, or designee, to execute an assignment and novation agreement with DXC Technology Services LLC (DXC) for assignment of the January 31, 2015 Maintenance and Operations Agreement, as assigned, amended and extended, to the CalSAWS Consortium, effective September 1, 2019.

FISCAL IMPACT:

No fiscal impact from the assignment of the existing contracts from the CalWIN system to the CalSAWS Consortium.

BACKGROUND:

The WCDS Consortium maintains and operates the CalWIN system in 18 California counties, including Contra Costa County. In order to maintain and operate the CalWIN system, contracted services are necessary to support the requirements and activities of the Consortium and of the system.

The Board of Supervisors previously approved and authorized the execution of contracts and/or agreements with the following entities:
1. DXC – CalWIN system administrator for support, maintenance and operations;
2. CSAC – as the employer of the WCDS staff; and
3. lnfosys – for independent verification and validation and quality assurance of the WCDS management of CalWIN (through a standard form contract, Contract #20-172-0).

For the State to continue to receive Federal Financial Participation for the Statewide Automated Welfare Systems (SAWS), and to comply with State and Federal technology architecture standards, the Centers for Medicare and Medicaid Services and United States Department of Agriculture (USDA) Food and Nutrition Services require that California implement a single SAWS system by the end of 2023.

The CalWIN system is in the process of merging into the single statewide automated welfare system under federal direction. This new system, CalSAWS, is currently under design and development and is governed by a Joint Powers Authority.

While the SAWS in California had been managed by two separate consortia of counties (the WCDS Consortium, which covered 18 counties, and the California Automated Consortium Eligibility System (CalACES Consortium), which covered the remaining 40 counties, the county members of those two consortia will now be joined together in one single statewide system managed by the CalSAWS Joint Powers Authority. The Board of Supervisors approved and authorized the execution of the CalSAWS Consortium Joint Powers Agreement on March 19, 2019. The Joint Powers Authority was established effective June 28, 2019.

As part of the transition from CalWIN to CalSAWS, the Director of the CalSAWS Consortium is requesting that the Board of Supervisors in counties in the WCDS Consortium, including Contra Costa County, authorize and approve assignment and novation agreements for the existing WCDS CalWIN contracts and agreements, as identified above. Formal approvals of the assignment and novation agreements must be submitted to the vendors prior to September 1, 2019, the effective date of the agreements.

Accordingly, the Employment and Human Services Department is requesting approval and authorization from the Board of Supervisors to enter into assignment and novation agreements to effectuate the assignment of the underlying contracts and agreements with Infosys, CSAC, and DXC. All of the assignment and novation agreements will be effective September 1, 2019.

The assignment and novation agreements require that CalSAWS indemnify the County from any claims, judgments, costs, reasonable attorneys’ fees, and other defense costs and damages resulting from and related to the agreements, which accrue after the September 1, 2019 effective dates.

CONSEQUENCE OF NEGATIVE ACTION:

As a member of the CalSAWS Consortium, Contra Costa County must cooperate in the transition from CalWIN to CalSAWS. Without approval and authorization to enter into the three assignment and novation agreements, the County will not be in compliance with CalSAWS Consortium’s request to provide formal approval of the agreements to CalSAWS before the specified effective date and the transition of services under the existing agreements will be detrimentally impacted.