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8.
LEGISLATION COMMITTEE
Meeting Date:
08/13/2018
Subject:
Update on Contractor Procurement Process for State and Federal Advocacy Contracts
Submitted For:
LEGISLATION COMMITTEE
Department:
County Administrator
Referral No.:
2018-25
Referral Name:
Update on Contractor Procurement Process for State and Federal Advocacy Contracts
Presenter:
L. DeLaney
Contact:
L. DeLaney, 925-335-1097
Information
Referral History:
CAO staff has been in the process of developing a procurement timeline for the state and federal advocacy contracts, which expire on December 31, 2018.
Referral Update:
The Request for Proposals (RFP) or Qualifications (RFQ) utilized by several counties which have recently undertaken a procurement process have been acquired; staff is reviewing these for RFP development purposes.
Staff has also identified a Review Panel composition that includes Chair Mitchoff, senior CAO staff and department heads or assistant department heads. Scheduling is underway for meeting dates for the Review Panel to conduct its response review and contractor interviews.
Staff is proposing the following timeline for the procurement process.
Advocacy Contract RFP/RFQs Timeline
Event
Date
RFP/Q Issued
August 20, 2018
Written Questions Due from bidders
August 27, 2018
Addendum Issued
August 29, 2018
Responses Due
Sept. 19, 2018
Evaluation Period
Sept. 20--Oct. 5
Vendor Interviews
Sept. 27-Oct. 4
Results Letter Issued
Oct. 5, 2018
Appeal Period
Oct. 8-12, 2018
Legislation Committee Reviews Results
Oct. 8, 2018
Board Award Date
Oct. 16, 2018
Contract Start Date
Jan. 1, 2019
Recommendation(s)/Next Step(s):
CONSIDER the update from staff on the contractor procurement process for the State and Federal Advocacy Contracts and provide direction to staff.
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