Agenda

Return

C. 47

To:	Board of Supervisors
From:	Anna Roth, Health Services Director
Date:	August 14, 2018

Contra

Costa

County

Subject:

Purchase Order with Medical Information Technology, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 08/14/2018

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

John Gioia, District I Supervisor

Contact:	Patrick Wilson, 925-335-8700
cc:	Tasha Scott Marcy Wilhelm Renee Nunez

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: August 14, 2018
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Health Services Director, a software agreement with Medical Information Technology, Inc., in an amount not to exceed $121,667 for the license and annual maintenance of software modules for the period April 1, 2018 through March 31, 2019.

FISCAL IMPACT:

100% funding is included in the Hospital Enterprise Fund I budget.

BACKGROUND:

Pursuant to a Program License Agreement date July 16, 1992, and a Health Care Information System Software Agreement dated April 28, 2003, the County purchased the software modules from Medical Information Technology. Modules presently in use include Laboratory Module, Microbiology Module, Anatomical Pathology Module, Blood Bank Module, Materials Management Module, Data Repository and MAGIC Operating Systems (Disaster Recovery). Health Services’ clinical laboratory uses these modules, which allow an exchange of and immediate access to real-time patient medical information among the clinical labs. The County pays Medical Information Technology, Inc., annually for the continued use of the software modules. Due to the age of the prior agreements, the Health Services Department is seeking to enter into an updated and current software license and support agreement with Medical Information Technology, Inc. The agreement obligates the County to indemnify the contractor from any liability arising from improper or flawed operation or use of the licensed software.

CONSEQUENCE OF NEGATIVE ACTION:

If this purchase order is not approved, the lack of these software applications could disrupt real-time patient data exchange between clinical laboratories which would result in data loss.