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C. 34
To: Board of Supervisors
From: Julia R. Bueren, Public Works Director/Chief Engineer
Date: August  15, 2017
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: APPROVE and AUTHORIZE Amendment No. 3 to Consulting Services Agreement with KMD Architects (WH176B)

APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE

Action of Board On:   08/15/2017
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Ramesh Kanzaria, (925) 313-2000
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     August  15, 2017
David Twa,
 
BY: , Deputy

 

RECOMMENDATION(S):

APPROVE Amendment No. 3 to the Consulting Services Agreement with KMD Architects ("KMD"), to increase the payment limit by $2,758,738, from $305,000, to a new payment limit of $3,063,738, with no change to the term, subject to approval by the County Administrator and approval as to form by County Counsel, for additional architectural and engineering consulting services to provide bridging documents, including programming and transition services, for the design-build delivery of the West County Re-entry, Treatment and Housing Replacement Project, 5555 Giant Highway, Richmond and AUTHORIZE the Public Works Director, or designee, to execute the amendment following approval by the County Administrator and approval as to form by County Counsel.  

FISCAL IMPACT:

74% California State Board of Corrections Grant SB844 and 26% County General Fund.  





BACKGROUND:

On April 14, 2015, the County entered into a Consulting Services Agreement with KMD to provide architectural and engineering consulting services in connection with the County’s funding application to the California Board of State and Community Corrections for $80 million, at that time, for the construction of the West County Reentry, Treatment and Housing Replacement Project.  
  
Subsequently, the County applied for funding in the amount of $80 million from the California Board of State and Community Corrections (“BSCC”). Similar to past year’s Senate Bill (SB) 1022 program, use of the SB 863 program was proposed to build a new housing unit at the West County Detention Facility (“WCDF”) campus that would replace the use of existing beds at the Martinez Detention Facility with appropriate high security housing, along with additional space for reentry and mental health treatment programs currently unavailable to the high-security population. At that time, the expansion project entailed the development of approximately 2.3 acres at the WCDF and was estimated to consist of an approximately 132,000 square foot (building areas) facility with 416 beds at total cost of about $89 million and was to be completed in spring of 2020. The expansion would have offered facilities and programs to help prepare inmates for reentry into society, as well as support outpatient medical, recreational, and minor administrative facilities.  
  
Architectural and engineering (A/E) and other consulting services were subsequently underway to prepare the BSCC funding application. This consisted primarily, but was not limited to: updated needs assessment and programming for inmate programs, particularly to address AB 109 and mentally ill offenders; development of space requirements based on that assessment, and associated cost estimating; concept floor plan and elevations rendering; and funding application writing services to address specific requirements of the grant.  
  
August 18, 2015, the Board approved Amendment No. 1 to KMD's agreement, which provided more detailed planning, development, and design for the Reentry Programs, Workforce Readiness, and Family Reunification areas. This included developing the floor plans of these support spaces to the same level of detail as the Housing Units to facilitate a better understanding of the relationship between the Conceptual Design plans and Program elements. This additional work was required to enhance the Agency's application proposal and the chances for Senate Bill 863 funding.  
  
On December 6, 2016, the Board approved Amendment No. 2 to the KMD agreement updated the previous SB 863 application document incorporating any new technical requirements associated with the new SB 844 application. Under this amendment, KMD provided new building program/design concepts.  
  
On May 17, 2017, an Executive Steering Committee of the BSCC made a conditional award of SB 844 funds to Contra Costa County in the amount of $70 million and recommended funding approval to the BSCC at a future  
meeting date.  
  
On June 8, 2017, the BSCC convened and approved the recommendation of the Executive Steering Committee to award Contra Costa County the full $70 million funding award.  
  
On June 20, 2017, the Board approved the appropriation of County funds to satisfy the hard match previously identified by the Board in Resolution No. 2017/44 and integrated into the County's funded SB 844 application.  
  
Additional architectural and engineering consulting services are required to provide bridging documents, including programming and transition services, for the design-build delivery of the West County Re-entry, Treatment and Housing Replacement Project, 5555 Giant Highway, Richmond. Amendment No. 3 will provide for those additional services.  

CONSEQUENCE OF NEGATIVE ACTION:

If Amendment No. 3 is not approved, the project cannot move forward.  

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