Agenda

Return

C. 57

To:	Board of Supervisors
From:	William Walker, M.D., Health Services Director
Date:	August 8, 2017

Contra

Costa

County

Subject:

Payment to Santa Rosa Consulting, Inc.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 08/08/2017

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

Diane Burgis, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

ABSENT:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor

Contact:	David Runt, 925-313-6228
cc:	Tasha Scott Marcy Wilhelm

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: August 8, 2017
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Auditor-Controller or his designee, to pay $313,030 to Santa Rosa Consulting, Inc., for consultation and technical assistance with regard to the Departments’ Information Systems Unit, including training and project management, for the period May 1, 2017 through June 30, 2017.

FISCAL IMPACT:

This Contract is funded 100% by Hospital Enterprise Fund I. (No rate increase)

BACKGROUND:

On January 6, 2015, the Board of Supervisors approved Contract #23-478-7 (as amended by Amendment Agreements #23-478-8 through 23-478-10) with Santa Rosa Consulting, Inc. to provide consultation and technical assistance with regard to the Department’s Information Systems Unit including training and project management for the period September 1, 2014 through June 30, 2017. In order to meet required target dates for the Behavioral Health Division’s Legacy Support Project additional consults were requested by County and provided by the Contractor in good faith.

BACKGROUND: (CONT'D)

The Contractor is entitled to payment for the reasonable value of its services under the equitable relief theory of quantum meruit. That theory provides that where a contractor has been asked to provide services without a valid contract, and the contractor does so to the benefit of the County, the Contractor is entitled to recover the reasonable value of those services. The Contractor has provided services at the request of the County after the original contract payment limit had been reached. The Department cannot pay Contractor for services rendered and allocated to them. As such, the Department recommends that the Board authorize the Auditor-Controller to issue a one-time payment not to exceed $313,030 to Santa Rosa Consulting, Inc.

CONSEQUENCE OF NEGATIVE ACTION:

If this Board Order is not approved, the Contractor will not be paid for services requested by County staff and provided by Contractor.