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C. 62
To: Board of Supervisors
From: Julia R. Bueren, Public Works Director/Chief Engineer
Date: August  16, 2016
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: APPROVE and AUTHORIZE Execution of a Consulting Services Agreement with Ross Drulis Partners, LLC to Conduct a Planning Study

APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE

Action of Board On:   08/16/2016
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor
Contact: Ramesh Kanzaria, (925) 313-2000
cc: PW Accounting     PW CPM Division Manager     PW CPM Clerical     Auditor's Office     County Counsel's Office     County Administrator's Office     County Administrator's Office    
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     August  16, 2016
David Twa,
 
BY: , Deputy

 

RECOMMENDATION(S):

APPROVE a Consulting Services Agreement with Ross Drulis Cusenbery Architecture, Inc. ("RDP"), in an amount not to exceed $200,000, subject to approval by the County Administrator and approval as to form by County Counsel, for architectural, engineering and other technical services to provide a planning study for preliminary work on a new emergency operations center, and AUTHORIZE the Public Works Director, or designee, to execute the agreement following approval by the County Administrator and approval as to form by County Counsel.  

FISCAL IMPACT:

100% General Fund.  









BACKGROUND:

The County is preparing a new five year plan for capital facility projects that includes the potential construction of a new Emergency Operations Center for use by the Office of the Sheriff and the Contra Costa County Fire Protection District. Prior studies have been conducted to determine the feasibility of constructing a new Emergency Operations Center, but a project was not undertaken. As part of the next five year plan it is time to refresh the technical studies which will allow planning and sign options for creating a new and more efficient facility to meet the present-day needs of County department users. On June 14, 2016, the Board approved the Public Works Department issuance of a Request for Qualifications and to solicit Statements of Qualifications ("SOQs") for the subject services. The Public Works Department received 10 SOQ's from interested firms and 4 firms were shortlisted. A selection committee comprised of County staff conducted interviews and ranked the short-listed firms. RDP was among the top three ranking firms. It is recommended that RDP be awarded the agreement for the subject services.

CONSEQUENCE OF NEGATIVE ACTION:

If the agreement is not approved and the planning study cannot be conducted, existing buildings will continue to be underutilized and will deteriorate, further resulting in higher maintenance costs.  

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