Agenda

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C. 42

To:	Board of Supervisors
From:	Theresa Speiker, Interim County Librarian
Date:	August 16, 2016

Contra

Costa

County

Subject:

Bibliotheca LLC Equipment and Software Maintenance Renewal

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 08/16/2016

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
Federal D. Glover, District V Supervisor

Contact:

Chad Helton, 646-6423

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: August 16, 2016
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Interim Librarian, a purchase order with Bibliotheca, LLC in an amount not to exceed $169,700, and a Service and Maintenance Agreement with Bibliotheca, LLC for software and equipment maintenance for library book and media security and inventory equipment, and customer self-service equipment, for the period July 1, 2016 through June 30, 2017.

FISCAL IMPACT:

The cost is appropriated in the Library's FY 2016/2017 budget.

BACKGROUND:

Bibliotheca, LLC equipment is used throughout the library’s 26 locations. The Service and Maintenance Agreement covers 120 pieces of equipment plus software and includes labor, parts, and equipment modifications. Service can be requested via an 800 number 24 hours 7 days a week. The equipment under the Service and Maintenance Agreement is used for book/media security equipment, inventory equipment, and customer self-service equipment.

BACKGROUND: (CONT'D)

In accordance with Administrative Bulletin No 611.0, County Departments are required to obtain Board approval for single item purchases over $100,000. The County Administrator’s Office has reviewed this request and recommends approval.

CONSEQUENCE OF NEGATIVE ACTION:

This support is a critical to maintaining book/media security and inventory equipment, and customer self-service equipment. Without it, the Library would be unable to resolve issues that arise during the normal course of County business.

CHILDREN'S IMPACT STATEMENT:

None.