Agenda

Return

C.131

To:	Board of Supervisors
From:	David Twa, County Administrator
Date:	August 18, 2015

Contra

Costa

County

Subject:

CONTRACT AMENDMENT WITH CITYGATE ASSOCIATES LLC FOR INDEPENDANT FINANCIAL CONSULTANT SERVICES RELATED TO THE EMS AMBULANCE RFP PROCESS

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 08/18/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor

ABSENT:

Federal D. Glover, District V Supervisor

Contact:

Timothy Ewell, (925) 335-1036

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: August 18, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Administrator, or designee, to execute a contract amendment with Citygate Associates, LLC, to increase the payment limit by $6,000, from $93,381, to a new payment limit of $99,381, for additional independent financial consultant services relates to the Emergency Medical Services Ambulance Request for Proposals during the period from April 1, 2015, through December 31, 2015.

FISCAL IMPACT:

$6,000. The total cost of the contract will increase to $99,381, which will be funded from the County General Fund.

CONSEQUENCE OF NEGATIVE ACTION:

The contract with Citygate Associates LLC will not reflect the actual scope of the EMS independent financial review process.

BACKGROUND:

On September 9, 2014, the Board of Supervisors directed the County Administrator to secure a contract with an independent financial consultant to assist in validating the economic impact of bids received through the Emergency Medical Service (EMS) ambulance request for proposals (RFP) process. On January 13, 2015, the EMS Agency was directed to submit the Final Draft RFP to the California EMS Authority for review and approval, which included to the final financial components requested of bidders in their responses to the RFP.

The County Administrator's Office recommended and the Board approved a contract with Citygate Associates LLC to conduct the independent financial analysis of all bids received in response the Emergency Ambulance RFP. In the final weeks prior to the EMS Agency bringing a recommendation to the Board, the EMS Agency requested additional information from the bidder requiring additional analysis by Citygate for inclusion into the Final Report. Today's action increases the payment limit of the contract in recognition of the work necessary to render an opinion on the additional financial information requested by the EMS Agency.

CHILDREN'S IMPACT STATEMENT:

No impact.