Agenda

Return

C. 5

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	August 18, 2015

Contra

Costa

County

Subject:

Cancellation Agmnt for Summit CM, Inc. and CSA with Hanna Engineering, Inc., for the Alhambra Valley Road Safety Improvements Project, Martinez area.

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 08/18/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor

ABSENT:

Federal D. Glover, District V Supervisor

Contact:

Kevin Emigh, 925-313-2233

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: August 18, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute: (1) a Contract Cancellation Agreement with Summit CM, Inc. (d/b/a Summit Associates) (“Summit”), effective on the close of business on August 18, 2015; and (2) a Consulting Services Agreement with Hanna Engineering, Inc. (d/b/a The Hanna Group), in an amount not to exceed $200,000.00, for construction management services for the Alhambra Valley Road Safety Improvements Project, for the period August 3, 2015 through June 30, 2016, Martinez area. County Project No. 0662-6R4101, Federal Project No. HRRRL/HSIPL-5928(098)

FISCAL IMPACT:

This project, including the Hanna Engineering Consulting Services Agreement, is funded by 44% Federal Highway Safety Improvement Program (HSIPL), 38% Federal High Risk Rural Road (HRRRL) Program and 18% Local Road Funds.

BACKGROUND:

The project consists of approximately 2,500 linear feet of shoulder widening along Alhambra Valley Road near the Bear Creek Road intersection, including curve realignment, slope buttressing, landslide repair, cut and fill, paving, signing and striping, culvert replacement, asphalt and concrete driveway conforms and ditches, in the Martinez area.

On April 14, 2015, the Board of Supervisors approved a Consutling Services Agreement (CSA) with Summit for the period of March 31, 2015 through December 31, 2015, for construction management services for the Alhambra Valley Road Safety Improvements Project. Summit is not able to fulfill the contractual obligations due to staffing shortages. Therefore, the parties have mutually agreed to cancel the CSA. Approval of Contract Cancellation Agreement will accomplish this termination.

Summit and Hanna completed a request for qualifications solicitation, technical proposal, and interview process for this project. Hanna was the second highest rated consultant in the selection process. Public Works has successfully negotiated with Hanna to provide the construction management services for the project.

CONSEQUENCE OF NEGATIVE ACTION:

Without Board of Supervisors’ approval, the Cancellation Agreement will not terminate the CSA with Summit and the CSA with Hanna will not be in effect. A delay in the construction of the Alhambra Valley Road Safety Improvements Project will occur, ultimately delaying the completion of the project. Project delay may also result in substantial additional project costs and jeopardize the funding.