Agenda

Return

C.136

To:	Board of Supervisors
From:	Gus Kramer, Assessor
Date:	August 18, 2015

Contra

Costa

County

Subject:

AES Automated Appraisal System Maintenance and Support

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 08/18/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor

ABSENT:

Federal D. Glover, District V Supervisor

Contact:	Michelle Cabrera, 925.313.7508
cc:	Robert Campbell, County Auditor-Controller

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: August 18, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Purchasing Agent to execute, on behalf of the Assessor’s Office, a purchase order with Tyler Technologies, Inc. in the amount of $138,915.00 for the maintenance and support of the AES Rapid 2000 computer automated appraisal system for the period of August 1, 2015 through July 31, 2016.

FISCAL IMPACT:

AB589 Property Tax Administration Program funds, in the amount of $138,915.00 will be used to maintain the system.

BACKGROUND:

The AES Rapid 2000 system has been operational in the Assessor’s Office since 1999. The system currently contains five (5) basic modules including residential property appraisal, appeal processing, public services tracking, Geographic Information System (GIS) and mass appraisal. The AES system has enabled appraisers to have on-line access to comparable sales data, property characteristics and Geographical Information System (GIS) parcel data, which is used to analyze and determine residential property appraisals for enrollment of the Assessment Roll. In its current state, the AES system has become a mission critical application for the appraisal staff, providing tools and services that extend beyond the capabilities of the County’s Land Information System (LIS).

CONSEQUENCE OF NEGATIVE ACTION:

If the purchase order is not approved, the Assessor’s Office will no longer have the ability to maintain and support the AES Rapid 2000 computer system, which has become a mission critical application for the appraisal staff who value property for tax assessment purposes.