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C. 72
To: Board of Supervisors
From: Julia R. Bueren, Public Works Director/Chief Engineer
Date: August  18, 2015
The Seal of Contra Costa County, CA
Contra
Costa
County
Subject: AWARD Construction Contract for the Roof Replacement at 2099 Arnold Industrial Way, Concord Project (WH286B)
APPROVE OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
Action of Board On:   08/18/2015
APPROVED AS RECOMMENDED OTHER
Clerks Notes:

VOTE OF SUPERVISORS

AYE:
John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor
ABSENT:
Federal D. Glover, District V Supervisor
Contact: Ramesh Kanzaria, (925) 313-2000
cc: PW Accounting     PW CPM Division Manager     PW CPM Project Manager     PW CPM Clerical     Auditor's Office     County Counsel's Office     County Administrator's Office     County Administrator's Office    
I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED:     August  18, 2015
David Twa,
 
BY: , Deputy

 

RECOMMENDATION(S):


(1) APPROVE the design, plans, and specifications for the above project.


  
RECOMMENDATION(S): (CONT'D)
(2) DETERMINE that the bid submitted by Roofing Constructors Inc. d/b/a Western Roofing Service ("Western Roofing Service") complied with the requirements of the County’s Outreach Program for this project, as provided in the project specifications, and FURTHER DETERMINE that Western Roofing Service submitted the lowest responsive and responsible bid for this project.
  
(3) AWARD the construction contract for the above project to Western Roofing Service in the amount of $359,577 and DIRECT that the Public Works Director, or designee, prepare the contract.
  
(4) DIRECT that Western Roofing Service shall submit two good and sufficient security bonds (performance and payment bonds) in the amount of $359,577 each.
  
(5) ORDER that, after the contractor has signed the contract and returned it, together with the bonds, evidence of insurance, and other required documents, and the Public Works Director has reviewed and found them to be sufficient, the Public Works Director, or designee, is authorized to sign the contract for this Board.
  
(6) ORDER that, in accordance with the project specifications and/or upon signature of the contract by the Public Works Director, or designee, any bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned.
  
(7) AUTHORIZE the Public Works Director, or designee, to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for moneys withheld by the County to ensure performance under the contract, pursuant to Public Contract Code Section 22300.
  
(8) AUTHORIZE the Public Works Director, or designee, to order changes or additions to the work pursuant to Public Contract Code Section 20142.
  
(9) DELEGATE, pursuant to Public Contract Code Section 4114, to the Public Works Director, or designee, the Board’s functions under Public Contract Code Sections 4107 and 4110.
  
(10) DECLARE that, should the award of the contract to Western Roofing Service be invalidated for any reason, the Board would not in any event have awarded the contract to any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing in this Board Order shall prevent the Board from re-awarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract, or fails to furnish required bonds or insurance (see Public Contract Code Sections 5100-5107).
  

FISCAL IMPACT:

Funding for this project is provided by the General Fund (Facilities Life-Cycle Investment Program funds).
BACKGROUND:

The roof on the building that houses the Sheriff’s Property and Evidence Services at 2099 Arnold Industrial Way, Concord, was identified in the County Facilities Life-Cycle Investment Program report as being in poor condition and in need of replacement. The roof has begun leaking in a few spots. The project scope includes the removal and replacement of existing roofing, flashing, drains, and skylights.  
  
The subject project was previously approved by the Board of Supervisors, plans and specifications were filed with and approved by the Board, bids were invited by the Public Works Director, and Addendum No. 1 was issued. On March 12, 2015, the Public Works Director received 10 bids. On June 9, 2015 the Board of Supervisors exercised its discretion to reject all bids pursuant to the Notice to Contractors; and authorize the Public Works Director to re-advertise for bids for the above project. On July 16, 2015, the Public Works Director received bids, and the bid results are as follows:  
  

BIDDER BASE BID
Western Roofing Service, San Leandro $359,577
Stronger Building Services, San Leandro $380,000
Best Contracting Services, Inc., Gardena $390,837
Andy's Roofing, San Leandro $406,300
Pioneer Contractors, San Francisco $440,000
  
All five bids received were above the Architect's Estimate of $300,000. Staff has evaluated the low bid submitted by Western Roofing Service and their good faith effort documentation. Staff has determined the Western Roofing Service's bid is responsive and their good faith effort documentation is in compliance with the County's Outreach Program. The Public Works Director recommends the Board award the construction contract for this project to Western Roofing Service, the lowest responsible and responsive bidder, in the amount of $359,577.  
  
The general prevailing wages, which shall be the minimum rates paid on this project, are on file with the Clerk of the Board, and copies are available to any party upon request.  
  
CONSEQUENCE OF NEGATIVE ACTION:

If the construction contract is not approved, the roof will continue to deteriorate and develop more leaks, causing damage to the building interior, compromising evidence/storage and ultimately resulting in costly repairs in the future.

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