Agenda

Return

C. 70

To:	Board of Supervisors
From:	Julia R. Bueren, Public Works Director/Chief Engineer
Date:	August 18, 2015

Contra

Costa

County

Subject:

APPROVE and AUTHORIZE Amendment No. 1 to Consulting Services Agreement with KMD Architects (WW0845)

APPROVE	OTHER
RECOMMENDATION OF CNTY ADMINISTRATOR	RECOMMENDATION OF BOARD COMMITTEE

Action of Board On: 08/18/2015

APPROVED AS RECOMMENDED

OTHER

Clerks Notes:

VOTE OF SUPERVISORS

AYE:

John Gioia, District I Supervisor
Candace Andersen, District II Supervisor
Mary N. Piepho, District III Supervisor
Karen Mitchoff, District IV Supervisor

ABSENT:

Federal D. Glover, District V Supervisor

Contact:	Ramesh Kanzaria, (925) 313-2000
cc:	PW Accounting PW CPM Division Manager PW CPM Clerical Auditor's Office County Counsel's Office County Administrator's Office County Administrator's Office

I hereby certify that this is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown.
ATTESTED: August 18, 2015
David Twa,

BY:	, Deputy

RECOMMENDATION(S):

APPROVE and AUTHORIZE the Public Works Director, or designee, to execute Amendment No. 1 to Consulting Services Agreement with KMD Architects ("KMD") to increase the payment limit by $50,000, from $160,000 to a new payment of $210,000, to provide additional architectural and engineering consulting services in connection with the County's funding application to the California Board of State and Community Corrections for $80 million for the construction of the West County Reentry, Treatment and Housing Replacement Project.

FISCAL IMPACT:

Funding for the grant application and preliminary programming phase provided by Sheriff Department's West County Detention Facility, 100% General Fund.

BACKGROUND:

On April 14, 2015, the County entered into a Consulting Services Agreement with KMD to provide architectural and engineering consulting services in connection with the County’s funding application to the California Board of State and Community Corrections for $80 million for the construction of the West County Reentry, Treatment and Housing Replacement Project.

BACKGROUND: (CONT'D)

The County is in the process of applying for funding in the amount of $80 million from the Board of State and Community Corrections (“BSCC”). Similar to last year’s Senate Bill (SB) 1022 program, use of the new SB 863 program is proposed to build a new housing unit at the West County Detention Facility (“WCDF”) campus that replaces the use of existing beds at the Martinez Detention Facility with appropriate high security housing, along with additional space for reentry and mental health treatment programs currently unavailable to the high-security population. The expansion project entails the development of approximately 2.3 acres at the WCDF and is estimated to consist of an approximately 132,000 square foot (building areas) facility with 416 beds at total cost of about $89 million and to be completed in spring of 2020. When completed, the expansion will offer facilities and programs to help prepare inmates for reentry into society as well as supporting outpatient medical, recreational, and minor administrative facilities.

Architectural and engineering (A/E) and other consulting services are underway to prepare the BSCC funding application. This will consist primarily, but is not limited to: updated needs assessment and programming for inmate programs, particularly to address AB 109 and mentally ill offenders; development of space requirements based on that assessment, and associated cost estimating; concept floor plan and elevations rendering; and funding application writing services to address specific requirements of the grant.

Amendment No. 1 to KMD's agreement will provide more detailed planning, development, and design for the Reentry Programs, Workforce Readiness, and Family Reunification areas. This includes developing the floor plans of these support spaces to the same level of detail as the Housing Units to facilitate a better understanding of the relationship between the Conceptual Design plans and Program elements. This additional work is required to enhance the Agency's application proposal and the chances for Senate Bill 863 funding.

CONSEQUENCE OF NEGATIVE ACTION:

If Amendment No. 1 is not approved, this will negatively impact the County's submittal of the grant application and lesson the possibility of the County receiving the SB 863 funding.