RECOMMENDATION(S):

APPROVE and AUTHORIZE the County Librarian, or designee, to execute a contract with 3M Library Systems in an amount not to exceed $155,460 for service and maintenance of self-check and self-return equipment, Radio Frequency Identification (RFID) security gates, RFID digital library assistants (to read RFID tags), and staff workstations for the period July 1, 2015 through June 30, 2016.

FISCAL IMPACT:

The cost is appropriated in the Library's FY 2015/2016 budget.

BACKGROUND:

3M equipment is used throughout the library’s 26 locations. The service agreement covers 120 pieces of equipment plus software and includes labor, parts, and equipment modifications. Service can be requested via an 800 number 24 hours 7 days a week. The equipment under the service agreement is used for book/media security equipment, inventory equipment, and customer self service equipment. The Library staff is experienced with 3M equipment and support. Since all of the library's self-service equipment is manufactured by 3M, it is imperative for network and training that the systems are compatible and the same in each location, especially for staff that move between locations.