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1.
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Introductions |
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The meeting was convened at 10:30 a.m. and introductions were made. |
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2.
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Public comment on any item under the jurisdiction of the Committee and not on this agenda (speakers may be limited to three minutes). |
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No public comment was offered. |
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3.
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Staff recommends approval of the Record of Action for the July 7, 2014 IOC meeting.
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The Record of Action for the July 7, 2014 meeting of the Internal Operations Committee was approved as presented. |
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AYE:
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Chair Karen Mitchoff, Vice Chair Candace Andersen
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Passed
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Attachments: |
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IOC Record of Action for July 7, 2014
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4.
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RE-APPOINT Dan Bundy to the Community 1 seat on the Affordable Housing Finance Committee to complete the unexpired term ending on June 30, 2017. Mr. Bundy has been an active member of the AHFC for over 10 years. His background working with people who have developmental disabilities brings an important perspective to the committee.
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The Committee approved the nomination to re-appoint Dan Bundy to the Community 1 seat on the Affordable Housing Finance Committee to complete the unexpired term ending on June 30, 2017, and directed staff the forward the nomination to the Board of Supervisors on August 12. |
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AYE:
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Chair Karen Mitchoff, Vice Chair Candace Andersen
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Passed
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Attachments: |
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Candidate Application_Dan Bundy_AHFC
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AHFC Member Roster
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5.
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1. ACCEPT report on the implementation of "Ban the Box" in Contra Costa County including the use of revised application submission process as this approach is consistent with neighboring counties, preparation of a Conviction Information for Applicants FAQ (frequently asked questions) document that will be made available to employees and the public on the County’s website and potential requirement for all finalists for County positions be fingerprinted with the information being used solely to verify conviction information provided by the candidates.
2. PROVIDE direction to staff, as needed, on implementation of "Ban the Box" in Contra Costa County.
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Human Resources (HR) Consultant Kathy Ito presented the staff report. After studying the plans of neighboring counties, she recommended that the County request criminal conviction information for those applicants covered by the law only after the HR testing process is completed. If the applicant does not provide the requested criminal conviction information within three days, he or she will be removed from the recruitment process. Those who return the information timely will be placed on the eligible list conditionally pending further evaluation by HR, in consultation with the hiring department, to determine the relevance of the criminal conviction history to the specific job. She said she is still evaluating the feasibility of fingerprinting all applicants, as Alameda and SF counties do, in which case she anticipates purchasing a fingerprint scanner to streamline that process.
Supervisor Andersen noted that the criminal conviction history may be understated, that the criminal record expungement process permitted under Penal Code section 1203.4 may cause felony convictions to be reduced to misdemeanors under certain circumstances.
HR is continuing to review job classes to determine what process is appropriate for each class depending on the hiring department and will conduct staff training on new procedures and responsibilities. HR has developed FAQs (Frequently Asked Questions lists) as well as special notices to accompany each job announcement to advise potential applicants of the new requirements.
The Committee accepted the status report as presented and directed staff to forward the report to the Board of Supervisors.
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AYE:
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Chair Karen Mitchoff, Vice Chair Candace Andersen
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Passed
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Attachments: |
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Attachment A - Ban the Box Presentation to the Board of Supervisors (June 3, 2014)
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Attachment B - Ban the Box FAQ
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Attachment C - Revised Contra Costa County Employment Application
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Attachment D - DRAFT Criminal Conviction History Form
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Attachment E - Conviction Information for Applications DRAFT FAQ
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6.
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RECEIVE report from the Communications and Media Director on the policies and procedures governing the operations of Contra Costa Television and DETERMINE action to be taken.
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The Committee commented about the resource challenges for smaller departments to produce and air public service announcements and programming, and suggested that some provision be made in the future for a competitive fund for such initiatives. Betsy Burkhart mentioned that there may be underwriting opportunities for public programming, e.g. "this program has been brought to you by..."
The Committee accepted the report, approved the draft CCTV Policies and Procedures, and directed staff to forward them to the Board for further consideration.
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AYE:
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Chair Karen Mitchoff, Vice Chair Candace Andersen
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Passed
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Attachments: |
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DRAFT CCTV Polices and Procedures
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7.
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CONSIDER the draft of a county ordinance to authorize private parking lot owners to issue citations for violations of parking lot regulations including the possible addition of a registration fee, and DETERMINE whether to proceed with the introduction of an ordinance or wait to see if AB 2381 will pass.
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The Committee received the draft private parking ordinance and approved the addition of a registration fee to defray administrative costs of the Public Works Department. The Committee directed staff to work with County Counsel to update the ordinance to reflect this change and to remove the reference to State statute in Section 1, for introduction of the ordinance at the August 12 Board of Supervisors meeting.
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AYE:
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Chair Karen Mitchoff, Vice Chair Candace Andersen
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Passed
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Attachments: |
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DRAFT Ordinance on Private Parking Facilities
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AB 2381 Bill Text as of 4/28/14
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Leg Cte Report AB 2381 Private Parking Facilities
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AB 2381 Bonilla Fact Sheet
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8.
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1. ACCEPT report and CONSIDER proposed Resolution to adopt a Records Retention Schedule for advisory body records.
2. PROVIDE any desired direction to the Office of the Clerk of the Board for developing written guidelines to the advisory bodies for managing and disposing of public records pursuant to the Resolution, as described under steps (e) and (f) of the work plan presented above.
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The Committee accepted the staff report, approved the records retention schedule for advisory bodies, as recommended, and directed CAO staff to include this information in the next scheduled advisory body training materials and video. The Committee directed staff to forward the recommendations to the Board of Supervisors. |
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AYE:
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Chair Karen Mitchoff, Vice Chair Candace Andersen
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Passed
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Attachments: |
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Staff Report - Advisory Body Records Retention
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Proposed Adv Body Records Retention Schedule
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Proposed Board Resolution_Adv Body Records Retention
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9.
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ACCEPT semi-annual report on the Small Business Enterprise and Outreach Programs covering the period July-December 2013.
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CAO Management Analyst Vicky Mead presented the report. The Committee noted that not all departments showed compliance or reported data, and staff clarified that the new reporting format continues to be a work in progress and that the data is not yet completely reliable. The Committee also noted that no Outreach Program data was presented.
The Committee accepted the staff report and directed CAO staff to continue working towards getting all departments to use the new reporting format and rules so that the data is complete, consistent and reliable. |
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AYE:
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Chair Karen Mitchoff, Vice Chair Candace Andersen
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Passed
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Attachments: |
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Staff Report on SBE Program
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10.
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The next meeting is currently scheduled for September 8, 2014 at 9:30 a.m. |
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11.
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Adjourn |
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The meeting was adjourned at 11:10 a.m. |